What are the responsibilities and job description for the Accounting Associate, Senior - Engineering & Physical Sciences Deans Office position at UW Candidate Experience?
Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
- Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
- Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
- Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
- Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
- Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.
At the University of Wyoming, we’re committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.
JOB TITLE:
Accounting Associate, Senior
JOB PURPOSE:
Provide financial and human resources support to the departments of Geology and Geophysics. Responsible for the department’s accounts payable and receivables, payroll and human resource functions. Provide project/grant accounting support for departments. Serve as a resource for the CEPS personnel regarding UW regulations and policies. Serve as primary backup for the college's department accounting personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Responsible for the departments’ accounts payable and receivables, payroll and human resources functions. Prepare all accounts payable documents including purchase orders, payment requests, travel vouchers, and IDTs for both academic and research support. Serve as the reconciler on all department P-Cards. Prepare and initiate all Foundation payment requests and transfers. Work in collaboration with Business Manager and Assistant Director, Business Operations concerning funding and support. Initiate contracts or statement of work, and lead negotiations of vendor Terms and Conditions when needed for the purchase of goods and service. Serve as a resource for college staff and faculty in interpreting university and college policies and procedures for financial operations. Maintain accurate financial databases (QuickBooks) and filing systems (electronic and paper). Serve as the primary backup for all of the college’s accounting personnel. Complete special projects as assigned.
- Responsible for payroll and human resources for the departments, preparing and processing payroll and related forms for all faculty, academic professionals, staff, graduate students and hourly employees. Prepare payroll adjustments/expenditure corrections when necessary to maintain budget accuracy. Serve as the resource for immigration issues. Serves as a staff resource for overtime, compensatory time and VSL balances. Maintain confidential personnel files in a secured file cabinet.
- Serve as the primary financial and human resources person for research and project/grants for departments. Coordinate the accounting, personnel management, financial reporting to PIs and compliance issues including Export Control. Initiate contracts or statement of work, and lead negotiations of vendor Terms and Conditions when needed for the purchase of goods and service.
- Assist Business Manager with research, analysis, and compilation of data for required reports, such as annual budget meetings and department annual report. Serve as primary backup for CEPS Business Office personnel
SUPPLEMENTAL FUNCTIONS:
- Serve on college and university committees as appropriate
COMPETENCIES:
- Analysis/Problem Identification
- Consistency
- Quality Orientation
- Attention to Detail
- Technical/Professional Knowledge
- Integrity
MINIMUM QUALIFICATIONS:
Education: Associate’s degree in accounting or related field
Experience: 1 year work-related experience
Required licensure, certification, registration or other requirements: None
DESIRED QUALIFICATIONS:
- Excellent interpersonal, verbal and written communication skills
- Accounts payable and receivable experience
- Experience with payroll and Human Resources functions
- Experience working in an academic setting including student contact
- Strong attention to detail
- QuickBooks experience
REQUIRED MATERIALS:
Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.
This position will remain open until filled. Complete applications received by 4/6/2025 will receive full consideration.
WORK LOCATION:
On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.
WORK AUTHORIZATION REQUIREMENTS:
(H-1B not available, however, other authorization may be) The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
