Gift Agreement Coordinator - UW Foundation

The University of Wyoming is delighted to receive your interest in our vacant position!  We strive to connect with qualified and uniquely talented individuals to join our campus community.  We would love to hear how your experiences translate to this position, the University’s Mission, Vision, and Values, and encourage you to submit an application today! 

JOB TITLE:   

Gift Agreement Coordinator  

JOB PURPOSE:   

The Gift Agreement Coordinator is responsible for preparing documents used for closing new gifts and commitments such as student scholarships, department/college excellence funds, and faculty support funds. The Gift Agreement Coordinator works directly with the Gift Administration Department and the Development Department to create new gift agreements and other related documentation. In this capacity, the coordinator will implement best practices for gift documentation, provide training to colleagues and staff, draft, review and proofread agreements, and track agreements through the signing process.

Moreover, this position will communicate and coordinate with University of Wyoming staff to request and establish new gift funds. This position ensures accuracy and clarity of agreements and accounts and works with the Gift Administration and Financial Services teams to administer the funds correctly. The Gift Agreement Coordinator will ensure all processes and documentation are consistent with University of Wyoming and University of Wyoming Foundation policies and practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Manage the gift agreement process, which includes receiving draft gift agreements, providing critical review, engaging with impacted parties to make/validate changes, highlight issues for senior management, and bring agreements to closure by working with all parties to obtain final signatures.
• Assist development officers with creation, review, and revision of new gift agreements and related documentation by drafting, proofreading, tracking, scanning, preparing for signature, distribution, and other tasks required to finalize agreements.
• Oversee distribution of all finalized gift agreements to Gift Processing, Gift Administration, Financial Services and all relevant parties at the University of Wyoming.
• Manage, organize, audit, refine, and digitize existing gift agreement documentation and files.
• Other duties as assigned.

COMPETENCIES:  

• Integrity
• Service oriented
• Adaptability
• Teamwork
• Time management
• Database knowledge
• Communication
• Attention to detail

REMOTE WORK ELIGIBILITY: 

This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

The successful candidate must be eligible to work in the United States. Sponsorship for H1-B work authorization or work visa is not available for this position. 

MINIMUM QUALIFICATIONS:  

• EDUCATION: Bachelor’s degree or equivalent experience
• EXPERIENCE: 3 years of office or professional experience

Salary will commensurate with education and experience.

DESIRED QUALIFICATIONS:  

• Database knowledge or experience
• Strong writing skills or experience
• Proofreading skills or experience
• Advanced knowledge and experience with Microsoft applications
• Familiarity with legal documents
• Knowledge of financial documents and reports
• Experience with higher education administration or non-profit administration

REQUIRED MATERIALS:  

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.  

HIRING STATEMENT:  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu. 

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/