Office Associate - School of Graduate Education

The University of Wyoming is delighted to receive your interest in our vacant position!  We strive to connect with qualified and uniquely talented individuals to join our campus community.  We would love to hear how your experiences translate to this position, the University’s Mission, Vision, and Values, and encourage you to submit an application today! 

JOB TITLE:   

Office Associate - School of Graduate Education

JOB PURPOSE:

Perform advanced office and administrative/management support tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform administrative tasks and projects in support of the Dean/VP for the School of Graduate Education and all other staff members within the School of Graduate Education, which will include the oversight of all office functions; manage front desk, greet people, answer phones, schedule meetings, manage School of Graduate Education email, event planning and coordination, public relations/communications, provide guidance to students, staff, faculty and outside constituencies regarding graduate education policies and procedures.
• Manage all academic graduate forms procedures.
• Analyze, process, organize and maintain graduate data and communications as required. This may include assisting supervisor by researching problems and providing resolution(s) as directed. 

SUPPLEMENTAL FUNCTIONS:

• Perform special projects and other duties, as directed.
• Assist with revision of forms and office procedures. 

COMPETENCIES:

• Adaptability
• Analysis/Problem Identification
• Attention to detail
• Communication Skills
• Consistency
• Initiative
• Quality Orientation
• Work Prioritization & Management

REMOTE WORK ELIGIBILITY: 

This position provides vital support to campus customers and requires the successful candidate be available to work on campus.

The successful candidate must be eligible to work in the United States. Sponsorship for H1-B work authorization or work visa is not available for this position. 

MINIMUM QUALIFICATIONS:  

Education:  High School Diploma or GED

Experience: 

• 2 years progressively responsible work-related experience
• Experience answering telephones, maintaining calendars, and scheduling appointments and group meetings
• Experience using office suite software 

DESIRED QUALIFICATIONS:  

• Well-developed oral and written communication skills 
• Office management skills, which includes ordering supplies and managing inventory 
• Ability to develop and maintain record keeping systems and procedures 
• Experience using Microsoft Suite - Office, Excel, Word, PowerPoint, Access, Teams and Zoom
• Experience working in higher education 
• Experience coordinating events
• Experience using Student Information Systems (SIS) and financial systems, such as; Banner, Oracle and CMS (Salesforce)
• Experience updating website content in a content management system (CMS) or similar program 
• Knowledge of University of Wyoming hiring and financial procedures and processes 
• Knowledge of University of Wyoming graduate education policies and procedures 
• 5 years progressively responsible work-related experience 

REQUIRED MATERIALS:  

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.  

HIRING STATEMENT:  

UW is an Affirmative Action/Equal Opportunity Educator and Employer (UW Reg 4-1). The University does not discriminate in employment or personnel practices on the basis of race, gender, religion, color, national origin, disability, age, protected veteran status, sexual orientation, gender identity, genetic information, creed, ancestry, political belief, pregnancy, or any other protected category or participation in any protected activity.  In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu 

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/