Office Associate - UW Extension Office

The University of Wyoming invites diverse applicants to consider our employment opportunities.  We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives. 

Do you love working in a busy office with different challenges and tasks every day? Are you an excellent communicator? Would the words “customer service oriented” describe you? Do you find satisfaction in providing excellent support to an entire team? How about loving to check things off a to-do list? Are your problem solving, attention to detail, and discretionary skills top notch?  If your answers are “Yes!” then the University of Wyoming Extension is waiting for you! We are searching for the right person who has experience working in an office environment, can perform high level administrative tasks, and provide support to administration and colleagues. Come join us! 

JOB TITLE:   

Office Associate

JOB PURPOSE:

Perform advanced office and administrative/management support tasks. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support to Director, Associate Directors, Federal Relations/Staff Development Coordinator, and Business Manager
• Perform administrative tasks and projects. Analyze, process, and maintain information as required
• Assist supervisor(s) by researching problems and providing resolution(s) as directed, as well as arranging travel itineraries and securing travel arrangements
• Perform bookkeeping duties, organize data, and oversee office functions as required
• Prepare complex reports regarding personnel staffing and budgetary requests for personnel, supplies, equipment; perform associated analysis and interpretations
• May perform a variety of marketing, public relations, and special event projects and tasks
• Provide training regarding department and University procedures; may provide computer application(s)/procedures training
• Perform special projects, as directed
• May guide or supervise other office staff as required
• Become familiar with UW Extension and National Cooperative Extension Services

 SUPPLEMENTAL FUNCTIONS: 

• Provide assistance to UW Extension Educators, Specialists, and Staff
• Provide customer service assistance to internal and external parties
• Coordinate office purchases; maintain and reconcile individual/department p-card 
• May assist with departmental budget planning process including research and provide/prepare financial reports.
• Assist with revision of forms and office procedures. 
• Coordinate activities related to leased, rented, and owned vehicles including maintenance, reports, billing, and purchases. 

COMPETENCIES: 

• Adaptability 
• Analysis/Problem Identification
• Attention to detail
• Communication 
• Consistency
• Initiative
• Quality Orientation
• Service Orientation
• Work Prioritization & Management

REMOTE WORK ELIGIBILITY: 

This position provides vital support to Extension clientele and requires the successful candidate to be available to work on campus.

MINIMUM QUALIFICATIONS:

• High School Diploma or GED
• Two years progressively responsible work-related experience in a collaborative office setting

Required licensure, certification, registration, or other requirements: Required licensure, certification, registration, or other requirements: 

• Valid driver’s license with a motor vehicle record (MVR) that is compliant with the University Vehicle Use Policy

DESIRED QUALIFICATIONS: 

• Time management skills, experience handling multiple tasks and deadlines
• Ability to complete complex administrative tasks, follow detailed procedures/methods, and problem solve
• Organizational and planning skills
• Ability to maintain complete and accurate detailed records
• Experience in property management
• Experience with bookkeeping, budgets, and accounting
• Experience coordinating travel itineraries, including airfare, lodging, and transportation
• Experience in reception skills
• Experience in maintaining calendars and scheduling appointments, events, and meetings
• Experience with project management
• Higher education work experience
• Excellent verbal and written communication skills, including strong spelling, grammar, and punctuation
• Proficient in Microsoft Office
• Strong customer service skills, proven commitment to providing outstanding customer service and demonstrate strong interpersonal skills
• Knowledge of Extension and the land-grant university system

REQUIRED MATERIALS: 

Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.   

FOR MORE INFORMATION CONTACT:

Ann Roberson

UW Extension Business Manager

(307) 766-3566

mrober38@uwyo.edu

HIRING STATEMENT:  

UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.   

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu.

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/