What are the responsibilities and job description for the Project Coordinator position at UW School of Medicine and Public Health?
Job Summary:
The Wisconsin Partnership Program (WPP) is a unique grantmaking program in the UW School of Medicine and Public Health Office of the Associate Dean for Social Health Sciences and Programs (OSHSP) committed to improving health and advancing health equity in Wisconsin through investments in community partnerships, education and research.
Grants awarded since 2004 propel medical and public health research and discovery, prepare future physicians and public health leaders, and improve health and advance health equity across Wisconsin communities. WPP was established at the SMPH as the result of a generous endowment gift from Blue Cross Blue Shield United of Wisconsin (BCBS) and approved by the Wisconsin Insurance Commissioner's Order of March 2000 when BCBS converted from a nonprofit service corporation to a stock insurance corporation. The proceeds from the sale of the company were distributed equally between the SMPH and the Medical College of Wisconsin.
Since WPP began making grants in 2004, its approach to grantmaking has harnessed the power of academic research combined with community knowledge to address some of Wisconsin's most pressing and complex health challenges. Our principles and practices are integrated with the time-honored concept of the Wisconsin Idea, recognizing the tremendous opportunity to bridge the knowledge and resources of the university with communities to improve life within the state of Wisconsin and beyond. Our mission and work are strongly aligned with the SMPH mission to advance health through innovative research, outstanding education and remarkable service to communities.
Under the supervision of the administrative director, the project coordinator shapes and advances WPP's convening framework which is designed to provide in-person and virtual learning, skill-building and networking opportunities for potential applicants and WPP grantees along with their academic and community partners to engage new potential applicants, garner interest in WPP grant programs and maximize the impact of their collective efforts to address health and health equity and to optimize sustained success. The project coordinator also oversees convening events across the OSHSP portfolio, including a regular seminar series and public events and conferences.
In collaboration with WPP's Operations and Communications teams, the project coordinator will implement, refine and enhance WPP's convening framework, including planning and coordination, communications and logistics, onsite execution and after event analysis to improve future events. The position also coordinates capacity support and resources for grantees who need additional financial, evaluation or program support. The project coordinator also handles logistics for communications projects, such as video production, highlighting the impact of our grant programs and grantees. The project coordinator will assist with WPP's project management tools to guide operations, convening, communications and special projects.
The project coordinator will lead the implementation of the following convening strategies:
Responsibilities: Plans, analyzes, manages, coordinates, and tracks projects and quality improvement efforts for processes, procedures, and systems. Provides management consulting to improve organizational results.
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Bachelor's Degree
Preferred focus in in business, public administration, events or hospitality management, communications, marketing, public health, population health, health education, health care administration, public policy or related area
Qualifications:
Required Skills, Experience, Qualifications:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Employees are expected to work in person at the WPP office in Madison, WI at least one day per week.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $65,000 ANNUAL (12 months)
Depending On Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)
Additional Information:
University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.
Contact:
Kim Mcfarlane
kmmcfarlane@wisc.edu
608-263-1130
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Project Coordinator(AD035)
Department(s):
A53-MEDICAL SCHOOL/ADMIN/WISC PARTNERSHIP
Employment Class:
Academic Staff-Renewable
Job Number:
312615-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
The Wisconsin Partnership Program (WPP) is a unique grantmaking program in the UW School of Medicine and Public Health Office of the Associate Dean for Social Health Sciences and Programs (OSHSP) committed to improving health and advancing health equity in Wisconsin through investments in community partnerships, education and research.
Grants awarded since 2004 propel medical and public health research and discovery, prepare future physicians and public health leaders, and improve health and advance health equity across Wisconsin communities. WPP was established at the SMPH as the result of a generous endowment gift from Blue Cross Blue Shield United of Wisconsin (BCBS) and approved by the Wisconsin Insurance Commissioner's Order of March 2000 when BCBS converted from a nonprofit service corporation to a stock insurance corporation. The proceeds from the sale of the company were distributed equally between the SMPH and the Medical College of Wisconsin.
Since WPP began making grants in 2004, its approach to grantmaking has harnessed the power of academic research combined with community knowledge to address some of Wisconsin's most pressing and complex health challenges. Our principles and practices are integrated with the time-honored concept of the Wisconsin Idea, recognizing the tremendous opportunity to bridge the knowledge and resources of the university with communities to improve life within the state of Wisconsin and beyond. Our mission and work are strongly aligned with the SMPH mission to advance health through innovative research, outstanding education and remarkable service to communities.
Under the supervision of the administrative director, the project coordinator shapes and advances WPP's convening framework which is designed to provide in-person and virtual learning, skill-building and networking opportunities for potential applicants and WPP grantees along with their academic and community partners to engage new potential applicants, garner interest in WPP grant programs and maximize the impact of their collective efforts to address health and health equity and to optimize sustained success. The project coordinator also oversees convening events across the OSHSP portfolio, including a regular seminar series and public events and conferences.
In collaboration with WPP's Operations and Communications teams, the project coordinator will implement, refine and enhance WPP's convening framework, including planning and coordination, communications and logistics, onsite execution and after event analysis to improve future events. The position also coordinates capacity support and resources for grantees who need additional financial, evaluation or program support. The project coordinator also handles logistics for communications projects, such as video production, highlighting the impact of our grant programs and grantees. The project coordinator will assist with WPP's project management tools to guide operations, convening, communications and special projects.
The project coordinator will lead the implementation of the following convening strategies:
- Community Connections: Regional in-person events, typically held before releasing 1st annual call for community grants.
- Conferences: Every 5 years, bring together statewide partners with a keynote speaker to discuss relevant health topic(s) and come together on how best to come together to make a difference
- Information Sessions: Typically, virtual sessions for interested applicants focused on a particular WPP grant program
- Learning Collaboratives: Annual half-day in-person workshops for active community grant recipients and their academic and community partners focused on their work, learning and skill-building and networking
- SMPH Connections: In-person and virtual presentations with basic science and clinical science chairs and faculty in departments, centers and units across SMPH
- Public Learning Events: Virtual sessions open to potential applicants on a particular learning topic
- Tabling & Talks: Staff attend and participate in statewide conferences and events, tabling or presenting on WPP, our grant programs, and our impact
Responsibilities: Plans, analyzes, manages, coordinates, and tracks projects and quality improvement efforts for processes, procedures, and systems. Provides management consulting to improve organizational results.
- 40% Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
- 20% Develops, enhances, and maintains operational standards and systems to support project teams
- 10% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
- 10% Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
- 20% Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Bachelor's Degree
Preferred focus in in business, public administration, events or hospitality management, communications, marketing, public health, population health, health education, health care administration, public policy or related area
Qualifications:
Required Skills, Experience, Qualifications:
- Minimum two years of professional experience or substantive internship in project management or event planning required.
- Experience developing project budgets and tracking expenses, ensuring cost-effective use of resources required.
- Experience in a community, governmental public health, university, philanthropic foundation, or health care setting.
- Demonstrated experience with project management tools to ensure effective planning and implementation of projects or events.
- Experience in promoting events or learning opportunities and ensuring reach to the intended audience.
- Proven organizational, analytical and program development skills.
- Demonstrated written, interpersonal, and oral presentation skills.
- Demonstrated ability to handle multiple priorities effectively.
- Proven ability to work independently and to be flexible to changing priorities.
- A proven professional who is responsive, service oriented, efficient and timely with the desire to work as a member of a team sharing common goals and mission.
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Employees are expected to work in person at the WPP office in Madison, WI at least one day per week.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $65,000 ANNUAL (12 months)
Depending On Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)
Additional Information:
University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.
Contact:
Kim Mcfarlane
kmmcfarlane@wisc.edu
608-263-1130
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Project Coordinator(AD035)
Department(s):
A53-MEDICAL SCHOOL/ADMIN/WISC PARTNERSHIP
Employment Class:
Academic Staff-Renewable
Job Number:
312615-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Salary : $65,000
