Program Associate

JOB REQUIREMENTS : JOB ID : 21450 INTRODUCTION : Program Associate - .80 FTE The College of Science, Technology, Engineering, Mathematics and Management is seeking applications for a 80% Program Associate. Official UW Title : Administrative Assistant II RESPONSIBILITIES 95% A. Academic program support for programs in the College of Science, Technology, Engineering, Mathematics and Management 1.Assist program directors by providing information to program directors, department chairpersons, administrative staff, faculty, students, off-campus representatives, parents and prospective students, resolving issues and coordinating activities. 2.Use appropriate software and campus systems (i.e., Excel, Peoplesoft, Access Stout, UWBI, and Contact Manager ) to obtain student data as requested and update student information for program directors. 3.Assign student advisors and coordinate advising strategies with program directors. 4.Assist program directors in development and maintenance of marketing materials. 5.Assist program directors to schedule and coordinate advisement day activities, including organizing and providing current materials and information. 6.Reserve and set up display booth / materials for events (i.e., campus preview days, new student orientation, conferences, and workshops) as needed. 7.Assist program directors to hire and supervise student workers as needed. 8.Work with program director to update and maintain program advisory committee membership, including addresses and email lists and provide advisory committee membership to the Vice Chancellors office as needed. 9.Assist program directors in logistical preparations for Advisory Committee meetings (managing agendas, minutes, room reservations, food arrangements, parking passes, etc.), follow-up and other details as needed. 10. Assist program directors with calendar management and scheduling of advising appointments. 11.Provide packets for visiting students and parents as needed. 12.Assist associate dean to coordinate program management. 13.Assist program directors with communication with service offices on campus. 14.Assist program directors, faculty, and associate dean with accreditation (editing documents, ordering supplies, arranging accreditation team visits, etc.) APPLICATION INSTRUCTIONS Complete applications received by end of day, December 15, 2024 are ensured full consideration. Applications submitted after December 15th may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to : Required application materials : 1.Cover letter (

• See below) 2.Resume All final candidates will be asked to provide names, email contact information, and / or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.
• Please use your cover letter to speak to each of the Minimum / Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies For questions regarding this position or recruitment, please contact : Search Chair : David Ding Email : dingx@uwstout.edu Phone : 715-232-1195 If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact : Alexandra Bates Email : batesa@uwstout.edu For additional details and to apply, visit the following website and search for Job ID 21450 : www.careers.wisconsin.edu
• OTHER EXPERIENCE AND QUALIFICATIONS : Minimum / Required
• Two-year Associate Degree and / or higher degree
• Excellent verbal and written communication skills.
• Excellent judgment including sensitivity to personal and confidential information.
• Excellent interpersonal, and customer servi e skills.
• Working knowledge of computer hardware and standard business software programs (e.g. word processing, spreadsheets, database) and the Internet.
• Have the ability to delegate and prioritize work.
• Attention to detail, proofreading and editing skills.
• Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness.
• Work independently and as part of a team environment and on collaborative efforts. Highly Desired / Preferred
• Experience in a higher education environment.
• Related working experience
• Knowledge of student database systems.
• Ability to lead, assist and direct others in and outside of the department
• Experience with Excel, Peoplesoft, Access Stout, UWBI, and Contact Manage and other related software to query and provide data for program directors.
• APPLICATION INSTRUCTIONS : Apply Online : www.careers.wisconsin.edu