Administrative Coordinator-Recruited

Description :

Coordinates and has direct responsibility for a program project event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information effectively responding to inquiries from potential customers participants academic collaborators. Prepares and maintains records reports budget and plans. May maintain a web page website or program materials. Requires 2 to 3 years of related experience excellent interpersonal and communication skills. Ability to work independently with minimal supervision and direction. Able to plan prioritize and track work. Basic or better proficiency on common office software.

ReportTo Detail

Additional Details

• Preferred Pay Rate Range : BRBR6
• ReportTo Detail : Hybrid partial time on campus / partial time WFH (working / living in MA).
• Tenure Limit : 3 months
• FLSA Exemption Status : NonExempt / OT Eligible
• Required Education : High School Graduate
• Required occupational training certifications or license(s) : None
• Business Title : Administrative Coordinator
• Additional Job Details : The Department of Oral Health Policy and Epidemiology (OHPE) is dedicated to training public health dentists to (a) lead interdisciplinary teams in conducting investigations on the risk factors for oral disease and their relation to systemic disease (b) use research methods to study the health outcomes of dental services and (c) become leaders in national and international oral health. The department provides integrated training in the following focus areas : Dental public health; Oral health and systemic health promotion and disease prevention; Community Health; Global Health; Biostatistics and research methods; the epidemiology of oral and systemic disease in collaboration with the Harvard School of Public Health; and Leadership. The department trains masters and doctoral students in interdisciplinary research and grants certificates in the specialties of dental public health geriatric dentistry and advanced education in general dentistry. Our graduates routinely attain positions as funded researchers and leaders in dentistry industry education and research institutions. Reporting to the Department Administrator the Administrative Coordinator will provide admin support in the Oral Health Policy and Epidemiology department. The coordinator will provide general office support duties including managing incoming calls receiving and distributing mail ordering office supplies drafting and sending correspondence copying scanning and filing. Manages complex calendars arranges for meetings appointment and travel arrangements. Prepare reimbursements and payments using online financial systems (corporate & purchasing cards Web voucher / HCOM etc). Handle seasonal or special projects as needed such as preparing course materials or managing mailings. Schedule meetings and conferences for department Chair and faculty reserving facility and equipment use as needed. Help keep the website current updating personnel information rotating outdated materials off the site adding new events short overviews etc. The individual is responsible for coordinating and preparing documents relating to the faculty and general correspondence. Supports events including but not limited to Commencement reunions special annual programs / events. Additional related duties as assigned are required.
• Does this position require a HUID : Yes
• Is the worker converting from being a Harvard fulltime employee (FTE) : No
• Preidentified candidates information including name email phone state / city / zip & pay rate : (No Value)
• Role requires identity I9 and 3 reference screen (recruited) : Yes
• Role requires identity I9 screen (payrolled) : No
• Role requires DMV / driving history screen : No
• Role requires criminal background and sexual offender screening CORI / SORI : No
• Role requires criminal background screen : No
• Role requires 10panel drug screen : No
• Role requires credit record check : No
• Role requires compliance with Immunization policy. : No

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Employment Type : Full Time

Vacancy : 1