Administrative Assistant II

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Responsibilities

• What You'll Do
• The Administrative Assistant requires a high degree of initiative, tact, diplomacy, and mature judgment. A background and solid understanding of administrative support with the ability to problem solve and support senior leadership requirements is vital to the successful execution of this position.
• Key Responsibilities
• Support Directorate and Agency event management and workflow; event coordination and logistics, work center management and administration, staff action policies and procedures
• Manage and execute Office Operations Tasks
• Manage all front office Directorate functions; Manage office files and plans, correspondence, space/seating assignment, and track actions assigned to the directorate.
• Manage SAP VTC & Conference Room Scheduling
• Support Government Human Resource Activities; maintain personnel files, timekeeping, track leave/TDY/Training.
• Perform Executive Administrator (EA)/Receptionist Functions, Control visitor access, Answer Phone, Escort Visitors, Interface with senior officials, Travel (local and non-local), Personnel and Office calendars.
• Manage Directorate-run Meetings and Other Major SAP Events
• Manage the Directorate sponsorship program for personnel in- and out-processing.
• Manage office space and seating assignments for Directorate managed suites.
• Conduct special studies, perform a variety of analysis, and prepare various reports related to office operations and Directorate activities
• Maintain the Directorate calendar of major events. Coordinate among MDA Directorates, staff organizations, and program offices within and outside the Agency.
• Staff read-aheads and other packages requiring coordination.
• Manage SAPCO forms and publication library.
• Manage the Agency’s SAP Annual Awards program.
• Manage the Directorates unclassified and classified website portal.
• Perform additional Security and administrative duties as required.
  
  

Qualifications

• Minimum Qualifications
• Education
• Associate degree (desired) or High School Degree with 5-years of experience.
• Experience
• 5 or more years of specialized experience as an administrative officer or assistant in a DoD office
• Experience working with SAP programs (desired)
• Other Requirements
• Security Clearence: Top Secret with SCI eligibility
  

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.