What are the responsibilities and job description for the Program Management Coordinator position at VA Dept of Transportation?
Title: Program Management Coordinator
State Role Title: Prog Admin Specialist I
Hiring Range: $31.45-$51.11
Pay Band: NV 4
Agency: VA Dept of Transportation
Location: NOVA District Office
Agency Website: www.vdot.virginia.gov/careers
Recruitment Type: General Public - G
Job Duties
NOVA VDOT Traffic Operations Division is seeking a Program Management Coordinator to provide technical support to the programming function, provide technical assistance with development of the Six-Year Improvement Program, Secondary Six-Year Plan, State and Metropolitan Improvement Programs, Federal Strategy, FIRE reports and project closeout. You will assist with developing and maintaining project schedules while providing support to VDOT's federal programs by tracking expenses and reporting activities in compliance with state, federal regulations, laws and practices.
This position is a PART TIME-Day shift position during normal Business Hours, M-F, hourly/wage position. Wage employees may not work more than 29 hours per work week on average over the course of a year and are limited to 1,500 hours within a 12-month period. No State benefits are provided. This position is on site, in office daily.
Responsibilities include but may not be limited to:
Development of construction programs and maintaining proper project funding - Review and analyze draft and final Six Year plans and produce reports. Monitor and manage data related to six-year programs and projects in various computer systems. Coordinate with program leads and project managers to maintain and update program and project data. Initiate and process fund transfers between projects. Prepare data and reports for program meetings and six-year plan public meetings. Monitor the federal strategy and prepare status reports. Assist with special-funded programs.
Program and Project Accounting - Reconcile project expenditures and prepare data for journal voucher corrections. Research project financial data and billings and invoices to and from localities. Provide guidance on proper coding of project expenditures. Prepare responses to FIRE requests. Monitor project closeout database and coordinate reviews. Prepare and monitor the SYP, Secondary Construction budget and Six-Year Road Improvement plan to carry out secondary, incidental and revenue sharing projects. Adjust budgets to avoid over expenditures, handling fund transfers, reviewing project authorizations and funding preparation for project advertisement.
Project Coordination and Document Preparation - Aid localities in funding delivery of Enhancement and Locally Administered Projects. Prepare status reports and paperwork and monitor budgets. Coordinate and conduct project reviews for all projects before and after project assembly packages are submitted and project is advertised. Prepare documents, letters, and correspondence to localities and other groups working with VDOT on project delivery and related funding issues.
Minimum Qualifications
- Ability to communicate effectively orally and in writing with customers.
- Knowledge of transportation funding to include budgeting and finance.
- Knowledge and understanding of interrelationships between transportation project data, including phases, schedules, and estimates, and the SYIP, SSYPs, STIP and TIPs, and federal strategy.
- Ability to monitor, analyze, and reconcile programming and financial data.
- Ability to analyze financial data, work with detailed numerical data and generate reports.
- Skill in the use of computers, software applications to include automated financial, database and program management software.
- Knowledge of federal, state, local transportation laws, regulations, policies, and operations.
Additional Considerations
- Ability to monitor, analyze, and reconcile programming and financial data for transportation projects.
- A combination of training, experience, or education in Financial Management, Business, or related field desired.
- Knowledge of highway design, construction, planning, or programming.
- Skilled in providing administrative support to a program or program area.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
- References and verification of work history
- DMV Records Check
- Pre-employment physical and drug screen
- Fingerprint-based criminal history records check
All employees are required to work in emergency situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs.
State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
RMS/PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.vdot.virginia.gov/policies/employees/.
We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about. Click on Mission statement, shared values, and code of ethics to review them and if in agreement, we welcome you to apply.
All candidates selected for an interview may be required to perform a skills demonstration as part of the interview process.
Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.vdot.virginia.gov/policies/employees.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.dars.virginia.gov/drs/pathways/PWContact.aspx, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Contact Information
Name: Danielle Rayner
Phone: 703-259-2378
Email: danielle.rayner@vdot.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary : $31 - $51
