What are the responsibilities and job description for the Administration Specialist Associate position at VA Information Tech Agency?
Title: Administration Specialist Associate
State Role Title: Program Administration Specialist I
Hiring Range: Up to $70,000
Pay Band: 4
Agency: VA Information Tech Agency
Location: VA Information Technologies
Agency Website: www.vita.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Virginia Information Technologies Agency (VITA) is excited to offer an exciting opportunity for recent college graduates to join our team as an Administration Specialist Associate. This role supports the Chief Administration Officer and is part of our Associate Program designed to help you unlock your full potential.
Reporting directly to the CAO, the Administration Specialist Associate provides a wide range of administrative and executive level support and acts as the primary point of contact to the office of the CAO.
The Administration Specialist Associate:
- Provides executive support in a one-on-one working relationship.
- Serves as a liaison to the CAO directors and the executive team.
- Organizes and coordinates executive outreach and external relations efforts, where appropriate.
- Works in a confidential environment, which requires a high level of tact, integrity, and confidentiality.
- Establishes and manages internal and external customer relationships pertaining to the CAO.
- Performs a variety of administrative tasks while supporting the CAO, driving strategic priorities.
- Undertakes special projects, conducts research, and provides functional guidance to administrative support staff and
- Performs other related duties as assigned.
This position reports directly to the Chief Administrative Officer and is responsible for the effective and efficient administration of day-to-day operations of the administrative directorates that fall under the CAO.
The selected candidate should be able to possess a broad knowledge of government operations. This position involves considerable contact with state government staff, federal staff, elected officials, and the public.
The position requires a person with confidential tact, political acumen, and exceptional work ethic.
This position will assist the CAO with daily administrative duties and completing a broad variety of administrative tasks including, managing calendar(s), preparing for internal/external meetings (which includes events/presentations), arranging travel, preparing/editing correspondence(s), as they relate to the CAO Office.
Communicating with VITA staff of CAO matters and acting as a liaison between the public and community organizations.
At VITA, we are driven by our mission to deliver sustainable and effective results through innovative, efficient, and secure services. Our vision is to be Virginia's most customer-focused technology partner, dedicated to empowering the Commonwealth by connecting, protecting, and innovating.
Be a part of our transformative journey. Apply now and contribute to shaping the future of technology in Virginia!
Minimum Qualifications
Some experience in meeting coordination or a related role.
Experience with Microsoft 365 platform, including MS Teams, Outlook, Excel, PowerPoint and SharePoint.
Strong organizational skills and attention to detail are a must.
Excellent communication skills, both written and verbal. Comfort level in external and internal communications among all organizational levels, including senior leadership.
Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
Additional Considerations
Previous experience in a public sector setting.
Previous experience in an administrative role supporting a senior management team.
Previous experience in a customer service setting.
Technical proficiency in presentation software and collaboration programs such as Teams and SharePoint.
Prior experience managing multiple projects in various size and scope.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
This position is eligible for one (1) day of telework.
Applicants must consent to a fingerprint background check.
State applications and/or resumes will only be accepted as submitted online by 11:55 p.m. on the closing date through the state applicant tracking system. We will not accept applications, resumes, cover letters, etc. in any other format. Please refer to “Your Application” in your PageUp account to check the status of your application for this position. The decision to interview an applicant is based on the information provided in the application and/or resume.
Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act.
VITA is a “Virginia Values Veterans” (V3) official certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we encourage you to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply.
Contact Information
Name: VITA Human Resources
Email: VITAhr@vita.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary : $70,000
