What are the responsibilities and job description for the Business Associate position at VA Information Tech Agency?
Title: Business Associate
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Agency: VA Information Tech Agency
Location: VA Information Technologies
Agency Website: www.vita.virginia.gov
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Job Duties
The Virginia Information Technologies Agency (VITA) is excited to offer an exciting opportunity for recent college graduates to join our team as a Business Associate. This role supports the SCM’s Contract Risk Management (CRM) Team and is part of our Associate Program designed to help you unlock your full potential.
This team is responsible for mitigating risk in IT procurements that are classified as high-risk, major projects, and Cloud/SaaS procurements.
This team also delivers and manages a quarterly IT procurement training for all customers.
The selected candidate(s) will support the following areas within the risk management team:
- Provide project management and coordination support to the team.
- Provide technical scribing support during active Cloud services (COVRAMP) negotiations.
- Document new processes and continually improve existing ones.
- Receive training on the Virginia Public Procurement Act and its practical application in solicitations, contracting and sourcing activities.
- Support the collection and accurate reporting of CRM metrics.
- Support market research activities in support of all CRM services.
- Support the review and approval of IT requisitions and purchase orders that are in-scope to VITA’s authority.
- Support the logging, tracking and reporting of customer’s Cloud Terms (COVRAMP) request from submission of the request form by the agency to final approval.
- Provide support with the review of IT solicitations and contracts of varying degrees of complexity and risk that are Cloud-based or Software as a Service (SaaS).
- Provide support with review of solicitations and contracts that are categorized as a major project and/or high-risk.
- Support the review and analysis of IT solicitations and contracts for compliance with applicable laws, policies and guidelines such as the Virginia Public Procurement Act (VPPA) and VITA’s Security policies, standards, and guidelines.
- Support in the delivery of IT Procurement training.
- Support in policy review and maintenance activities in collaboration with team members.
At VITA, we are driven by our mission to deliver sustainable and effective results through innovative, efficient, and secure services. Our vision is to be Virginia's most customer-focused technology partner, dedicated to empowering the Commonwealth by connecting, protecting, and innovating.
Be a part of our transformative journey. Apply now and contribute to shaping the future of technology in Virginia!
Minimum Qualifications
Strong written and oral communication skills and the ability to communicate clearly and professionally with stakeholders.
Experience with Microsoft 365 platform, including MS Teams, Outlook, Word, Excel, PowerPoint and SharePoint.
Strong organizational, project management and time management skills.
Ability to adapt to changing high-volume environments while maintaining a focus on the needs of customers.
Ability to partner and collaborate effectively with colleagues (e.g., customers, stakeholders).
Ability to plan, monitor, gather, and coordinate information, and prioritize between multiple requirements, objectives, projects, and tasks.
Dedicated to the highest standards of honesty, quality, and integrity.
Organized in managing documents and information with a logical, analytical approach to attain conclusions and recommendations.
Ability to apply critical thinking skills to resolve complex problems.
Additional Considerations
Strong written and oral communication skills and the ability to communicate clearly and professionally with stakeholders.
Experience with Microsoft 365 platform, including MS Teams, Outlook, Word, Excel, PowerPoint and SharePoint.
Strong organizational, project management and time management skills.
Ability to adapt to changing high-volume environments while maintaining a focus on the needs of customers.
Ability to partner and collaborate effectively with colleagues (e.g., customers, stakeholders).
Ability to plan, monitor, gather, and coordinate information, and prioritize between multiple requirements, objectives, projects, and tasks.
Dedicated to the highest standards of honesty, quality, and integrity.
Organized in managing documents and information with a logical, analytical approach to attain conclusions and recommendations.
Ability to apply critical thinking skills to resolve complex problems.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
This position is eligible for one (1) day of telework.
Applicants must consent to a fingerprint background check.
State applications and/or resumes will only be accepted as submitted online by 11:55 p.m. on the closing date through the state applicant tracking system. We will not accept applications, resumes, cover letters, etc. in any other format. Please refer to “Your Application” in your PageUp account to check the status of your application for this position. The decision to interview an applicant is based on the information provided in the application and/or resume.
Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act.
VITA is a “Virginia Values Veterans” (V3) official certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we encourage you to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply.
Contact Information
Name: VITA Human Resources
Email: VITAhr@vita.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
