What are the responsibilities and job description for the Oversight and Governance Associate position at VA Information Tech Agency?
Title: Oversight and Governance Associate
State Role Title: Info Technology Specialist I
Hiring Range: Up to $70,000
Pay Band: 4
Agency: VA Information Tech Agency
Location: VA Information Technologies
Agency Website: www.vita.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Virginia Information Technologies Agency (VITA) is excited to offer an exciting opportunity for recent college graduates to join our team as an Oversight and Governance Associate. This role supports the Oversight and Governance Team and is part of our Associate Program designed to help you unlock your full potential.
The mission of VITA’s Oversight and Governance (O&G) division is to ensure that large-scale IT investments and projects across the Commonwealth of Virginia are managed effectively. The O&G division is made up of two teams, first is the IT Investment Management Division (ITIMD) and second is the Project Management Division (PMD). Together these teams provide oversight, governance, and consultation for Commonwealth-level IT procurements and projects throughout their entire life cycle.
The Oversight and Governance Associate is key to the success of the O&G division and will be responsible for the following items.
Meeting Preparation and Coordination
- Schedule meetings and ensure all attendees required to be in attendance are invited.
- Coordinate the approval of all presentations to be showcased during meetings.
- Provide logistical support, such as arranging venues, coordinating with internal and external speakers, setting up video conferencing, or other technical needs.
- Assist and eventually draft PowerPoint presentations for meetings.
Documenting and Reporting
- Take detailed notes during meetings to ensure accurate capture of discussions and decisions.
- Track action items from meetings, ensuring timely follow-ups and completion.
- Generate and provide routine and ad hoc reporting as requested.
Content Management
- Monitor O&G’s content on VITA’s website to ensure it remains accurate and submit requests for updates when they are needed.
- Oversee updates and content management for O&G division on agency internal intranet sites.
- Input training class information into database, record attendance, and update class descriptions as needed.
- Document employees scores in Qualification Record database after their exam completion.
Departmental Administrative Support
- Create, maintain, and update departmental policies, processes, and procedures.
- Monitor the division’s shared Outlook mailbox and respond to emails when possible or route to the correct point of contact for resolution.
Analytics and Research
- Analyze IT strategic plans looking for trends as well as enterprise/collaboration opportunities.
- Assist in updating the IT Investment Management Standard.
- Assist in the review and approval recommendation process for IT Budget Decision Packages.
At VITA, we are driven by our mission to deliver sustainable and effective results through innovative, efficient, and secure services. Our vision is to be Virginia's most customer-focused technology partner, dedicated to empowering the Commonwealth by connecting, protecting, and innovating.
Be a part of our transformative journey. Apply now and contribute to shaping the future of technology in Virginia!
Minimum Qualifications
Some experience in meeting coordination or a related role.
Experience with Microsoft 365 platform, including MS Teams, Outlook, Excel, PowerPoint and SharePoint.
Strong organizational skills and attention to detail.
Excellent communication skills, both written and verbal. Comfort level in external and internal communications among all organizational levels, including senior leadership.
Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
Additional Considerations
Previous experience in a governmental setting.
Previous experience in an IT environment.
Previous experience in a customer experience setting.
Demonstrated prior project coordination or project management experience.
Technical proficiency in presentation software and collaboration programs such as Teams and SharePoint.
Understanding of accessibility standards.
Prior experience managing multiple inboxes.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
This position is eligible for one (1) day of telework.
Applicants must consent to a fingerprint background check.
State applications and/or resumes will only be accepted as submitted online by 11:55 p.m. on the closing date through the state applicant tracking system. We will not accept applications, resumes, cover letters, etc. in any other format. Please refer to “Your Application” in your PageUp account to check the status of your application for this position. The decision to interview an applicant is based on the information provided in the application and/or resume.
Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act.
VITA is a “Virginia Values Veterans” (V3) official certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we encourage you to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply.
Contact Information
Name: VITA Human Resources
Email: VITAhr@vita.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary : $70,000
