What are the responsibilities and job description for the Project Coordinator/ Analyst position at VA Information Tech Agency?
Title: Project Coordinator/ Analyst
State Role Title: Info Technology Specialist II
Hiring Range: Up to $80,000
Pay Band: 5
Agency: VA Information Tech Agency
Location: VA Information Technologies
Agency Website: www.vita.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Virginia Information Technologies Agency (VITA) is excited to offer a competitive opportunity to serve as Project Coordinator/ Analyst.
The Project Coordinator / Analyst will directly support the Enterprise Solutions and Cloud Services Project Office, Manager of the Project Office and Director of Portfolio Management.
This role will perform PMO and project support for the Enterprise Solutions and Cloud Services Department. The role will report to the Project Management Office Manager and reside within the Project Office.
The Project Coordinator / Analyst will:
Directly support the Enterprise Solutions and Cloud Services Projects, Project Office, Manager of the Project Office and Director of Portfolio Management.
Analyze data; review status updates, reports, deliverables and other data for consistency and completeness, make recommendations on what actions should be taken.
Draft presentations, and support technical writing initiatives.
Develop Executive briefings, Secretary briefings, and other high level status updates as required.
Responsible for meeting planning, scheduling meetings and taking notes, and distributing notes.
Create reports, maintain reports, and disseminate them as required.
Responsible for logging action, risks, issues, decision items and notifying owners of action items, and tracking actions to closure.
Assist with budget development, resource allocation estimates, action items, etc.
Responsible for ensuring data is captured and stored in proper locations.
Manage and configure Teams and SharePoint sites.
Perform some limited contract analysis.
Provide for support of hiring new staff and working with VITA HR in the new employee onboarding process.
Assume project coordinator role to support multiple projects.
Support Inter Agency Oversite Committee meetings and documentation.
Perform project compliance reviews & audits.
Administration of project applications (Planview and Project app) and support and testing of new updates.
Assist on special projects as needed.
At VITA, we are driven by our mission to deliver sustainable and effective results through innovative, efficient, and secure services. Our vision is to be Virginia's most customer-focused technology partner, dedicated to empowering the Commonwealth by connecting, protecting, and innovating.
Be a part of our transformative journey. Apply now and contribute to shaping the future of technology in Virginia!
Minimum Qualifications
Business Analyst experience.
Project Coordination experience.
Experience providing administrative support to senior leadership.
Results oriented with a strong work ethic and the ability to manage multiple tasks efficiently.
Ability to work with multiple stakeholders, facilitating collaboration, and consensus.
Exceptional organization, interpersonal, and communication skills (both oral and written)
Strong oral and written communication skills, with the ability to convey technical information and interpret complex data clearly and effectively.
Considerable working experience in Information Technology (IT).
Experience using MS Office applications; PowerPoint, Excel, Word, Outlook.
Project management training or certifications are a plus
Additional Considerations
IT project experience as either a project team member or a project coordinator.
Experience working in a state agency IT Group.
Experience creating Teams and SharePoint sites.
Knowledge of BI Reporting.
Knowledge of SEC 501, SEC 525 and SEC 520.
Project Management or IT certification; PMP, Certified Associate of Project Management (CAPM), Certified Scrum Master (CSM), ITIL.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
This position is eligible for one (1) day of telework.
Applicants must consent to a fingerprint background check.
State applications and/or resumes will only be accepted as submitted online by 11:55 p.m. on the closing date through the state applicant tracking system. We will not accept applications, resumes, cover letters, etc. in any other format. Please refer to “Your Application” in your PageUp account to check the status of your application for this position. The decision to interview an applicant is based on the information provided in the application and/or resume.
Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act.
VITA is a “Virginia Values Veterans” (V3) official certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we encourage you to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply.
Contact Information
Name: VITA Human Resources
Email: VITAhr@vita.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary : $80,000
