What are the responsibilities and job description for the Sr. Contracts Administrator position at VACCO Industries?
Summary
Will be a member of the Contracts Department reporting to the Director of Contracts. Will be responsible for all phases of contract administration which include: leading and/or participating in proposal preparation, contract negotiation, contract administration, and customer activities in accordance with company policies, contract and legal requirements, and customer specifications. Serve as the company’s primary point of contact for contractual matters. Provide for timely and effective customer communications and develop and maintain positive customer relationships for both internal and external customers.
Essential Duties And Responsibilities
Qualifications
Expert knowledge of contractual concepts and Government regulations including FAR, DFARS. Excellent analytical and communication skills with refined written and oral skills. Familiarity with Export regulations pertaining to International Traffic in Arms Regulations (ITAR) as well as Export Administration Regulations (EAR). Strong experience with all types of contracts including firm fixed price, cost reimbursement and T & M. Working knowledge of Microsoft Office toolset, Microsoft Project is a plus. General knowledge of automated order/project entry in business database such as SAP, Oracle or WDS. Experience with a Contract Management System or Product Lifecycle Management System is preferred. Ability to communicate effectively and excel in upper management environment. A proven track record of working smoothly with internal/external customers and handling complex issues. Ability to work independently as well as working effectively in a team environment. Must be able to multitask in a fast paced environment. Consistently maintaining a professional demeanor and communication style is essential. Good presentation, leadership and team-building skills. Excellent internal and external negotiation skills
This position may require the ability to obtain a U.S. Government Security Clearance at the appropriate level. Requires U.S. Citizenship.
EDUCATION And/or EXPERIENCE
Bachelor's degree in Business Administration, Finance or related discipline preferred (MBA and CPCM or other related Contracts certification are highly desirable). A minimum of seven (7) plus years of experience or equivalent combination of education and experience in administration of DOD/Government and/or Aerospace Manufacturing Government contract environment. Good understanding of accounting procedures and rate structures.
Language Skills
Excellent written and verbal communication skills. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit for long periods of time, walk and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
Majority of work is performed in a typical office environment with no major sources of discomfort. Essentially a normal controlled working environment with noise levels within acceptable safety limits and acceptable lighting and temperature conditions.
This description indicates the general nature of the tasks and responsibilities required of positions given this classification. It is not intended as a complete list of specific duties and responsibilities, nor is it intended to limit or modify the right of management to assign, direct and control specific duties of individuals performing this function. The Company reserves the right to change, modify, amend, add to or delete from any section of this document as it seems, in its judgment, to be proper. This description supersedes any previous description for this position.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Will be a member of the Contracts Department reporting to the Director of Contracts. Will be responsible for all phases of contract administration which include: leading and/or participating in proposal preparation, contract negotiation, contract administration, and customer activities in accordance with company policies, contract and legal requirements, and customer specifications. Serve as the company’s primary point of contact for contractual matters. Provide for timely and effective customer communications and develop and maintain positive customer relationships for both internal and external customers.
Essential Duties And Responsibilities
- Prepares proposals in response to customer RFI’s, RFP's & RFQ's which may involve NDA's and cost and price analyses.
- Analyzes and evaluates RFPs and ensures responsive proposals are prepared in accordance with the RFP.
- Reviews complex solicitations and prepares specialized and/or non-routine response for proposals, bids, and contract modifications.
- Develops negotiation strategy and leads negotiation team on complex contractual issues.
- Negotiates price, terms and conditions to mitigate risk and protect the interests and obligations of the company in accordance with company policies, procedures, and guidelines.
- Analyzes significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure.
- Administers the resulting contracts, and/or PO's.
- Negotiates, executes, manages, maintains and closes-out DOD and other Government type and commercial contracts
- Enters quotes into database and insures timely entry of all new orders/projects and contract changes into order entry system
- Monitors contract performance to ensure cost, technical, quality and contractual objectives are being met.
- Uses independent judgment and creativity for resolution of contract issues.
- Ensures solutions are consistent with organization objectives and goals.
- Focal point for all contractual communications including direct customer contact and interaction and commitments pertaining to assigned contracts.
- Focal point with Program Management, and other VACCO departments for resolution of disputes and problems with assigned contracts.
- Provides contractual guidance to business team members
- Manages contract change process and works with Program Management, Engineering, Quality, and other internal disciplines as required to eliminate or reduce performance risks.
- Analyzes new law, regulation and contract trends for potential impact on business unit goals and objectives.
- Requires independent judgment and analyses of significant issue identification and resolution.
- Functions as domain expert on selected areas and issues
- Provides authoritative guidance to internal business teams on corporate goals and objectives relating to contract activity
- May assist in new business pursuit and associated contract strategy
- May mentor and train less experienced professionals.
- Requires excellent knowledge of policies and procedures, coupled with ability to identify required improvement to established policies.
- May require development of new contract policies and processes or assessment of required deviations from established norm.
- Contract activity may be non-routine and require development of specialized contract vehicles and techniques to accomplish business goals and objectives.
- Have a general understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications.
- Requires a low degree of management attention.
Qualifications
Expert knowledge of contractual concepts and Government regulations including FAR, DFARS. Excellent analytical and communication skills with refined written and oral skills. Familiarity with Export regulations pertaining to International Traffic in Arms Regulations (ITAR) as well as Export Administration Regulations (EAR). Strong experience with all types of contracts including firm fixed price, cost reimbursement and T & M. Working knowledge of Microsoft Office toolset, Microsoft Project is a plus. General knowledge of automated order/project entry in business database such as SAP, Oracle or WDS. Experience with a Contract Management System or Product Lifecycle Management System is preferred. Ability to communicate effectively and excel in upper management environment. A proven track record of working smoothly with internal/external customers and handling complex issues. Ability to work independently as well as working effectively in a team environment. Must be able to multitask in a fast paced environment. Consistently maintaining a professional demeanor and communication style is essential. Good presentation, leadership and team-building skills. Excellent internal and external negotiation skills
This position may require the ability to obtain a U.S. Government Security Clearance at the appropriate level. Requires U.S. Citizenship.
EDUCATION And/or EXPERIENCE
Bachelor's degree in Business Administration, Finance or related discipline preferred (MBA and CPCM or other related Contracts certification are highly desirable). A minimum of seven (7) plus years of experience or equivalent combination of education and experience in administration of DOD/Government and/or Aerospace Manufacturing Government contract environment. Good understanding of accounting procedures and rate structures.
Language Skills
Excellent written and verbal communication skills. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit for long periods of time, walk and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
Majority of work is performed in a typical office environment with no major sources of discomfort. Essentially a normal controlled working environment with noise levels within acceptable safety limits and acceptable lighting and temperature conditions.
This description indicates the general nature of the tasks and responsibilities required of positions given this classification. It is not intended as a complete list of specific duties and responsibilities, nor is it intended to limit or modify the right of management to assign, direct and control specific duties of individuals performing this function. The Company reserves the right to change, modify, amend, add to or delete from any section of this document as it seems, in its judgment, to be proper. This description supersedes any previous description for this position.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
