What are the responsibilities and job description for the Accounts Payable Manager position at Vaco by Highspring?
Location: NYC
Seeking a detail-oriented and proactive Accounts Payable Manager to oversee the timely and compliant processing of expense payments for 200 federal, state, city, and local government grants and contracts. This role will involve reviewing, refining, and implementing procedures to ensure accurate financial reporting and compliance with all regulations and internal controls. The Accounts Payable Manager will also supervise a team of accounts payable clerks, work closely with finance leadership, and collaborate with various internal and external stakeholders.
Key Responsibilities:
- Review, refine, and implement procedures for the timely and compliant processing of expense payments related to the Center's various grants and contracts.
- Partner with the finance leadership team to develop and enforce internal controls, policies, and procedures for accounts payable operations.
- Build and maintain strong relationships with staff, vendors, and other external partners, ensuring timely resolution of information requests.
- Supervise and mentor a team of accounts payable clerks, fostering a culture of accountability, continuous improvement, and professional development.
- Produce, review, and distribute monthly, quarterly, and annual accounts payable reports to ensure accurate financial reporting.
- Provide financial insights to support decision-making and ensure compliance with grant and contract requirements.
- Review monthly accounting close and flag inconsistencies or discrepancies as necessary.
- Oversee the efficient processing of vendor payments, ensuring adherence to payment terms and compliance with all regulations.
- Establish and maintain accurate vendor records in the financial system, ensuring proper classification and data integrity.
- Maintain a strong financial control environment by ensuring compliance with the Center's policies and government regulations.
- Implement corrective actions when errors or deviations from policies are identified.
- Ensure accurate recording of payables and cash disbursements in the financial system, and continuously monitor for errors or discrepancies.
- Review and recommend process improvements to increase efficiency, reduce errors, and maintain compliance with regulatory and audit requirements.
- Assist with additional finance-related tasks as needed.
Qualifications:
- Bachelor's degree in Accounting, Finance, or a related field.
- Proven experience in accounts payable, accounting, or finance, with at least 3-5 years of experience in a supervisory role.
- Knowledge of financial systems and software, with the ability to analyze and maintain data accuracy.
- Strong understanding of government grants, contracts, and compliance regulations.
- Excellent communication, interpersonal, and relationship-building skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong attention to detail and problem-solving skills.
- Commitment to fostering a culture of continuous improvement and professional development.
Qualifications:
- A Bachelor's degree in Accounting, Finance, Business, or a related field, along with 5-7 years of experience in nonprofit and/or government accounting, including managing grants and contracts, compliance, and reporting, is required.
- Experience with Coupa and NetSuite is a plus.
- Advanced Excel skills, including proficiency in data analysis and financial modeling, are essential.
- Proven experience managing and mentoring a team, with the ability to delegate tasks effectively, provide constructive feedback, and drive performance in a fast-paced, deadline-driven environment.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
