What are the responsibilities and job description for the Infrastructure Project Manager position at Vaco by Highspring?
- Define key project milestones and set target completion dates within the first week of assignment.
- Develop a detailed project work plan, including total project hours, within the first month of assignment.
- Conduct weekly task reviews with the project team to track progress and update project plans accordingly.
- Clearly define and communicate task ownership, deadlines, and responsibilities for all project resources.
- Coordinate with vendors to ensure timely delivery of dependencies critical to task execution.
- Forecast resource requirements (e.g., team hours) at least three weeks in advance.
- Work with the project team to develop migration and cutover schedules, communication plans, and detailed execution strategies.
- Define and document the project budget within the first month of assignment.
- Coordinate with vendors to obtain executable quotes for hardware, software, and subscriptions while ensuring alignment with the project budget.
- Facilitate approval processes and order execution in collaboration with the project sponsor.
- Establish and track the services utilization budget (burn rate) throughout the project.
- Regularly review and update budget utilization with the project team (at least monthly).
- Immediately escalate any scope changes that may impact budget or timeline to the project sponsor or steering committee.
- Prepare and distribute weekly project status reports to the project sponsor and relevant stakeholders.
- Lead weekly status meetings with the project team to:
- Ensure clear task ownership and deadlines.
- Address roadblocks or issues preventing progress.
- Keep the project aligned with milestone deadlines.
- Conduct recurring status meetings with the project sponsor and/or steering committee to review:
- Completed and upcoming key tasks.
- Changes that may impact business operations.
- Overall project alignment with budget and milestones.
- Maintain and share an open issues log to track and resolve project roadblocks.
- Manage and monitor a Transition Service Agreement (TSA) tracker to ensure all service discontinuation deadlines are met.
- Ensure the completion of transition documentation and communicate final project handoff details to the project sponsor and team.
- Proven experience managing IT infrastructure projects, preferably in environments involving network security, cloud migrations, or enterprise systems.
- Strong understanding of server architecture, networking, firewalls, Active Directory, and email migration processes.
- Excellent organizational, communication, and leadership skills.
- Ability to manage multiple vendors, budgets, and technical teams effectively.
- Experience with project management methodologies (Agile, Waterfall, or hybrid approaches) is a plus.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Salary : $50 - $65
