What are the responsibilities and job description for the Legal Billing Assistant position at Vaco by Highspring?
Our client is seeking a detail-oriented and highly organized Legal Billing Specialist to join their team. The ideal candidate will have a strong understanding of legal billing processes, timekeeping, and invoicing practices, with a focus on accuracy and efficiency. This individual will be responsible for managing and processing billing for legal services, and ensuring compliance with client billing requirements.
Responsibilities
- Prepare, review, and process detailed invoices for legal services, including time entries, expenses, and disbursements.
- Monitor and assist attorneys and other legal professionals in submitting timely and accurate time entries in accordance with firm policies.
- Ensure that all billing is in compliance with client guidelines and retainer agreements, including fee structures, billing rates, and required documentation.
- Investigate and resolve any billing discrepancies, questions, or issues from clients and internal staff.
- Serve as a point of contact for clients regarding billing questions, adjustments, and explanations of invoices.
- Perform regular account reconciliations to ensure that billing records match financial and accounting systems.
- Generate and review regular billing reports for attorneys and management to monitor revenue and client billing trends.
- Use legal billing software to prepare and track invoices, payments, and reports.
- Assist with managing the firm's legal costs and expenses, ensuring they are accurately recorded and appropriately billed to clients.
- Stay informed about changes to legal billing practices, regulations, and compliance requirements.
- 2 years of experience in legal billing or accounting.
- Familiarity with legal billing practices, timekeeping, client billing systems, and legal terminology.
- Proficiency in legal billing software.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Effective communication skills, both written and verbal.
- Ability to work independently and as part of a team.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
