Project Coordinator - 3 month contract position

Project Coordinator - Temporary (3-Month Assignment)


Overview:

We are seeking a highly organized and detail-oriented Project Coordinator to support our Systems team in managing administrative tasks related to a statewide ITS maintenance contract for the Iowa Department of Transportation. This is a temporary, three-month position, offering an excellent opportunity to contribute to a fast-paced team.

Key Responsibilities:

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  Provide administrative support to the Operations Manager and assist with project coordination across multiple office locations.
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  Work closely with the Senior Project Coordinator to ensure smooth execution of administrative tasks.
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  Track and manage project inventory, including equipment details such as item descriptions, manufacturers, model/part numbers, serial numbers, and location updates.
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  Collaborate with field technicians to document material usage on work orders and prepare associated billing.
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  Assist in creating estimates for work order quotes and ensure timely submission of work orders for billing each week.
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  Maintain accurate records of material procurement, usage, and inventory levels.
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  Monitor equipment orders from initial purchase to final installation, coordinating with vendors and tracking deliveries.
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  Process and assign appropriate charge codes for material and subcontractor invoices.
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  Ensure accurate timesheet coding for field technician labor costs.
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  Liaise with corporate accounting for billing, revenue tracking, and financial forecasting.
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  Manage outstanding accounts receivable and coordinate with customers to resolve discrepancies.
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  Review and interpret contract terms related to billing rates and project requirements.
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  Perform additional administrative duties as needed.
  
  

Qualifications:

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  Bachelor's degree in Finance, Accounting, Business, or a related field (or equivalent experience).
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  Proficiency in Microsoft Excel and Word.
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  Strong database management and data tracking skills.
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  Ability to work independently with minimal supervision and excellent time management skills.
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  Experience with invoicing for Time & Material projects is a plus.
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  Background in inventory management is preferred.
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  Prior administrative support experience is beneficial.
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  Strong organizational and project management skills with a keen attention to detail.
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  Excellent verbal and written communication skills.
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  A proactive, team-oriented mindset with the ability to manage multiple priorities.
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  High level of customer service and professionalism.
  

This role offers the chance to work in a tight-knit team, reporting primarily to the Senior Project Coordinator and escalating to the Operations Manager as needed. If you thrive in a dynamic environment and are ready to jump in and contribute, we'd love to hear from you!