What are the responsibilities and job description for the Real Estate Administrative Assistant position at Vaco by Highspring?
- ESSENTIAL FUNCTIONS: The Real Estate Administrative Assistant who will assist the legal department in the preparation of documents, contract summaries concerning our communities, property sales, land acquisition and real estate transactions. A skilled, self-directed professional. The position will work on-site from theoffice in Daytona Beach, Florida. Duties will include but are not limited to the following:
- Assist in streamlining processes within the legal department to enhance efficiency in Company operations, including oversight of document management systems
- Coordinate with other departments to track, manage, and organize contracts from proposal stage through execution
- Responsible for support related to litigation, mediation, arbitration, and responses to complaints
- Develop and support Company risk management initiatives in compliance with internal policies and legal regulations
- Assist with formatting, redlining, compiling, and managing complex contract documents and other deliverables for internal and external use
- Renewing and maintaining company licensing
- Assist with drafting, filing, and managing various business entity documents for corporations, LLCs and partnerships
- Perform wide variety of legal research and data compilation
- Perform other duties as may be assigned from time to time
- POSITION REQUIREMENTS (Experience, Licenses or Certifications required)
- Proficient working knowledge of Microsoft Office applications.
- Minimum 2 years' experience in the Real Estate or Legalindustry as an administrative assistant.
- Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines
- Effective written and verbal communication skills, with the ability to interact professionally with clients and colleagues
- Strong analytical and problem-solving abilities
- Ability to work independently as well as collaboratively in a team-oriented environment
- A commitment to maintaining the highest ethical standards and client confidentiality
PAY RATE: $20 to $23/hr based on experience.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Salary : $20 - $23
