Executive Assistant to the Fixed Operations Team

Executive Assistant to the Fixed Operations Team

Vaden Management Enterprises LLC, a leading name in the automotive industry, is seeking a highly organized and motivated Executive Assistant to join our Administrative team and support the Fixed Operations Team. The Vaden family has proudly owned and operated nine dealerships across the coastal regions of Georgia and South Carolina for over 55 years. Our business also includes a rental car division and a parts distribution network, and we’ve fostered lasting relationships with thousands of customers while supporting various charities and community initiatives. This is an exciting opportunity to be part of our growing company! We value and invest in the success of our employees. Submit your resume and complete the assessment for prompt consideration.

Key Responsibilities:

• Manage and coordinate calendars for department leaders
• Facilitate weekly calls and meetings
• Prepare reports and presentations
• Coordinate communication and agenda preparation for directors' field visits
• Communicate with vendors and factory representatives for planning
• Maintain accurate records and follow up on action items post-field visits
• Draft and prepare correspondence and reports using Microsoft Office Suite
• Assign and delegate tasks as directed by the team
• Collaborate with the administrative team for cross departmental communication and alignment

Ideal Candidate Qualifications:

• Previous experience supporting multiple directors
• Highly organized and capable of managing multiple tasks simultaneously
• Strong written and verbal communication skills across all mediums
• Detail-oriented, with a focus on meeting deadlines
• Excellent time management and organizational skills
• Proactive, with a strong sense of initiative and the ability to anticipate needs
• Flexibility with hours and availability
• Strong sense of discretion and confidentiality
• Experience in the Microsoft Suite, particularly excel

What We Offer:

• Comprehensive medical, dental, and vision coverage
• Supplemental insurance options, including accident, disability, life, critical illness, and cancer wellness
• 401(k) retirement plan
• Paid vacation and holidays
• Employee discounts on vehicles, service, and more
• A positive, collaborative, and professional work environment

Vaden Management Enterprises is an Equal Opportunity Employer.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Savannah, GA 31404 (Required)

Work Location: In person