What are the responsibilities and job description for the Resort Executive Assistant position at Vail Resorts?
Job Summary :
This Executive Assistant position reports directly to the Vice President and General Manager of the mountain. This role provides executive assistance and project management support to the General Manager and other members of the resort Senior Leadership Team. If you are a proactive individual with a blend of personal drive, initiative, focus, and adaptability, along with a readiness to operate effectively behind the scenes, then this role is for you! Success in this role requires :
Agility to learn new things, tools and processes
Drive and desire to continue to expand the scope of the role by developing personal management systems to increase capacity
Demonstrated passion for delivering an experience of a lifetime for our guests and employees
Out front and able to anticipate the needs of the team to drive our priorities
Ability to connect across all departments to successfully drive priorities and deliverables to ensure success
Ambition to leverage this unique opportunity to achieve future career opportunities
Emotional intelligence and integrity to maintain strict confidentiality on executive-level communication and the handling of sensitive information.
Job Specifications :
Outlet : Northstar California Resort
Expected Pay Range : $25.00 - $30.00 / hour
Shift & Schedule Availability : Full Time
Job Responsibilities :
Oversee multiple calendars, schedules and facility bookings.
Manage all scheduling, travel plans, and expenses of the General Manager.
Work with the General Manager to manage communication of upcoming commitments and responsibilities.
Support resort training programs, communication plans and management outreach.
Manage budget as it applies to the General Manager.
Responsible for assisting in the preparation of meeting agendas, resort communications, contracts and other reports.
Perform routine office tasks which include, but are not limited to : phone system, mail, email, coordinating calendars and appointments, travel arrangements, alarm system, parking permitting, establishment and maintenance of filing systems, pay checks, etc.
Prioritize and manage multiple assignments with fluctuating and time sensitive deadlines.
Assist with planning and coordination of events as needed.
Manager of Mountain Money process.
Manage site purchasing, inventory, maintenance and repair.
Guest and community relations duties, including telephone contact and preparation of correspondence.
Maintain company calendars and schedules (Manager’s days off, budget calendar, contact info, organizational charts, etc.) and sharepoint sites (for SLT and Northstar Leaders).
Demonstrate flexibility, dependability and a positive attitude, willingness and ability to support all frontline operations during high volume time periods, as needed.
Manage and maintain office equipment, scheduled maintenance and associated service contracts. Maintain and secure all specialized office equipment.
Coordinate cleaning and upkeep Administrative offices.
Assist with other tasks that may be assigned.
Manage leases, lease payments and payment schedules.
Manage subscription and membership accounts such as magazine renewals, HOA & Chamber dues.
Coordinate local Records Retention & Management with departments and corporate
Other duties as assigned
Job Requirements :
High School Diploma or GED
5 years previous administrative experience to an executive-level position or equivalent experience
Strong knowledge of Microsoft Office Suite and Computer Software systems to effectively complete assigned tasks
Excellent written and verbal communication skills
Excellent organizational skills
Fluent English Language skills
The expected pay range is $25.00 - $30.00. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Resort Executive Assistant?
Sign up to receive alerts about other jobs on the Resort Executive Assistant career path by checking the boxes next to the positions that interest you.
