Administrative Assistant

Description

Valcourt Building Services is seeking a highly organized and detail-oriented Franchise-Contract Administrator to join our Tysons Corner office. This role will support day-to-day contractual and financial activities for Valcourt's franchise operations and work closely with management personnel and franchise members. The Franchise-Contract Administrator will also serve as a liaison between third-party legal counsel and franchise accounting partners, ensuring smooth communication and contract management.

Key Responsibilities:

• Provide daily contractual and financial support to Valcourt management and franchise members.
• Maintain and manage franchise agreements, ensuring compliance and timely updates.
• Serve as the primary liaison between third-party legal counsel, franchise accounting partners, and internal teams.
• Support contract negotiations and amendments with franchisees.
• Prepare, review, and maintain detailed records of all franchise contracts and related financial documentation.
• Assist in the interpretation of franchise agreements, ensuring all parties understand the terms and obligations.
• Develop and maintain strong relationships with franchisees, ensuring open communication and resolution of any contractual issues.
• Perform administrative tasks related to franchise operations, including document management, data entry, and reporting.
• Collaborate with various departments to ensure alignment and compliance with franchise policies and procedures.
• Ensure accurate and timely financial reporting and reconciliation related to franchise operations.
• Provide ad hoc administrative support to the management team as needed.

Qualifications

Qualifications:

• Bachelor’s degree in Business Administration, Contract Management, or a related field preferred.
• 3 years of experience in contract administration, franchise management, or a related role.
• Understanding of franchise agreements and legal terminology.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and contract management software.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Fluency in Spanish (preferred).
• Ability to work collaboratively with cross-functional teams.

Preferred Skills:

• Familiarity with franchise financial operations and reporting.
• Experience working with third-party legal counsel and accounting teams.
• Strong problem-solving skills and ability to handle complex situations with diplomacy.