Staff Assistant

SE0212.00000

Staff Assistant

Staff

Full-Time

C2-Staff (ed. support)

Responsible for a broad range of advanced clerical, secretarial, and administrative support duties for a department head or similar position.

2021

Non-Exempt

S2967P

Winter Park, FL 32789 - Winter Park Campus

Monday – Friday: 8:00am – 5:00pm

1

02/17/2025

03/03/2025

No

https://valenciacollege.peopleadmin.com/postings/37913

$33,800 per year

1. Supports departmental clerical activities. Performs office management functions and coordination.

2. Opens, organizes, and screens mail for supervisor.

3. Answers telephone, screens and refers calls, takes messages for supervisor.

4. Types and edits broad range of correspondence, documents, and reports under general supervision.

5. Composes and prepares responses to routine correspondence.

6. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence.

7. Maintains calendar and makes travel arrangements for supervisor.

8. Schedules/reserves boardrooms, prepares for meetings as directed.

9. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials.

10. Operates standard office equipment as needed to perform tasks.

11. Performs other related duties as assigned.

Not Applicable

High school diploma or general education degree (GED).

Advanced secretarial training.
Progressively responsible experience involving staff assistance and advanced clerical/secretarial work.

Ability to use a PC, software programs, typewriter, and office machines.

Ability to take and transcribe dictation.

Ability to communicate effectively orally and in writing.

Strong interpersonal skills.

This job operates in a professional office environment and throughout the College’s worksites and grounds. Within the professional office environment, the employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. The noise level in the office work environment is usually quiet and occasionally moderate.While operating outside of the office environment, the employee may be exposed to elements including but not limited to wet/humid weather, extreme temperatures, dirt, dust, fumes, smoke, and unpleasant odors. The role may also involve hazards or physical risks, which require comprehending and following basic safety precautions and may require Personal Protection Equipment. The noise level in the work environment is usually moderate and occasionally loud.

Typical physical competencies include but are not limited to remaining stationary, moving, ascending/descending, positioning self, reaching, lifting/moving objects weighing between 5-100 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.