What are the responsibilities and job description for the Property Manager position at Valenti Real Estate?
Job Title: Property Manager
Job Description: This position reports to the assigned Regional Manager and interfaces with the Accounting Department and Vice President of Property Operations. This position manages the Assistant Property Manager, Maintenance Supervisor, Leasing Professionals, Service Coordinator, and Administrative Assistant at their propert(ies). Valenti is committed to an employee-orientated, high-performance culture that emphasizes empowerment, quality, continuous improvement, and the recruitment and ongoing development of a superior workforce.
Job Duties: Training of Property Staff
Hiring, Discipline, Termination of direct reports in conjunction with Regional Manager (RM) when necessary
On-Boarding of Direct Reports
Annual Performance Reviews of Direct Reports
Annual Creation of Personal Professional Goals
Assist Direct Reports with their Personal Professional Goals Annually
Review of Monthly Financial Packages
Answer Financial Questions from RM, COO, Accounting
Answer Operational Questions from RM, COO, Accounting
Property level Compliance completion by due date
Weekly Review of Accounts Receivable
Monthly Review of Accounts Payable
Preparation of legal notices (Non Payment, 30-Day Health and Safety)
Meet weekly with direct reports
Procure bids for annual contracts
Procure bids for capital projects
Review/Update Site Staff Job Descriptions as requested
Review Staff Needs at properties as needed
Create and update Preventative Maintenance Plan with Maintenance Supervisor annually
Preparation of 504 Requests
Perform all tasks in Yardi as outlined in Policy and Procedure manual
Attend all on-site Agency Inspections (REAC, MOR, File/Physical Inspections)
Prepare Annual Utility Allowance analysis
Review/Accept/Approve Resident Applications
Maintain Wait List or Oversee Maintenance of Wait List if applicable
Complete all Resident Recertifications (HUD, RD, LIHTC)
Maintain Resident Files
Conduct Property and Common Area Inspections at least weekly
Accept Work Order Requests; Process as outlined in Policy and Procedure Manual
Accept Rent Payments, Process in Yardi, and Deposit into Bank
Manage Accounts Receivable on an on-going basis
Conduct Move In Inspections on Vacant Apartments
Prepare and Ensure Delivery of all Resident Communications
Address all Resident Complaints
Assess and assign direct reports work load daily
Prepare Board Reports as requested
Manage Property within Approved Budget
Special Projects as requested
Job Qualifications: General Knowledge of affordable housing programs
Proficiency in Word, Excel, Outlook, and other Microsoft Products
General Knowledge of Compliance Requirements for affordable housing
Exceptional Written and Verbal Communication Skills
Ability to maintain a high level of confidentiality
