Office Manager - Part Time

Vālenz^® Health is the platform to simplify healthcare – the destination for employers, payers, providers and members to reduce costs, improve quality, and elevate the healthcare experience. The Valenz mindset and culture of innovation combine to create a distinctly different approach to an inefficient, uninspired health system. With fully integrated solutions, Valenz engages early and often to execute across the entire patient journey – from care navigation and management to payment integrity, plan performance and provider verification. With a 99% client retention rate, we elevate expectations to a new level of efficiency, effectiveness and transparency where smarter, better, faster healthcare is possible.

About This Opportunity: 

As the Part-Time Office Manager (10-15 hours/week), you will organize and coordinate administrative tasks and office procedures to ensure smooth operations. Your role is essential in creating a pleasant and efficient work environment, fostering high levels of organization and effective communication. 

Things You’ll Do Here:  

• Serve as the primary point of contact for office management matters across both locations. 
• Oversee office organization, including tidiness of common areas, kitchen, and shared spaces. 
• Manage office supply inventory, ordering, and restocking as needed. 
• Coordinate with the appropriate Corporate departments for onboarding/offboarding processes, including desk setup for new employees. 
• Work with the IT department to manage office equipment maintenance, including printers, computers, and conference room technology. 
• Handle mail distribution, incoming/outgoing packages, and other courier services. 
• Oversee maintenance schedules for office facilities, including cleaning services, HVAC, and parking lot upkeep. 
• Liaise with vendors for building repairs, utilities, and other operational needs. 
• Assist in scheduling and organizing on-site events or meetings, including setup and breakdown of conference rooms. 
• Act as a resource for staff to address minor issues or needs, escalating to HR or IT as necessary. 
• Maintain records of key/access cards and monitor parking assignments if applicable. 
• Ensure kitchen supplies are stocked and functioning properly (e.g., coffee machine maintenance). 
• Coordinate with leadership to assist with meeting preparation and logistics, such as arranging catering or ensuring presentation equipment is ready. 
• Manage office-related expense reports and submit them to the accounting team. 
• Maintain a shared office calendar to track important dates, office closures, or maintenance schedules.  

Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties. 

What You’ll Bring to the Team: 

• One (1) year of administrative support experience. 
• High School Degree, Associate, Bachelor or higher 
• Excellent verbal and written communication skills are required, as are exceptional organizational skills. 
• Understanding of the healthcare system – Providers, Insurers and Patients  
• Proficiency in MS Suite (Word, Excel, PowerPoint, Excel, Access, Outlook) 
• Analytical skills, problem-solving skills, reading ability, creative decision-making skills, the ability to comprehend and follow instructions, mathematical ability, and time management are required. 

A plus if you have: 

• Understanding of the healthcare system – Providers, Insurers and Patients
   

Why You'll Love Working Here

Valenz is proud to be recognized by Inc. 5000 as one of America’s fastest-growing private companies. Our team is committed to delivering on our promise to engage early and often for smarter, better, faster healthcare. With this commitment, you’ll find an engaged culture – one that stands strong, vigorous, and healthy in all we do.

At Valenz, we celebrate, support, and thrive on inclusion, for the benefit of our associates, our partners, and our products. Valenz is committed to the principle of equal employment opportunity for all associates and to providing associates with a work environment free of discrimination and harassment. All employment decisions at Valenz are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social, or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.