Sales Administrator / Closing Agent - Marine Industry

Company Overview

Valhalla Yachts Sales, a subsidiary of Viking Yacht Company is a family-owned and operated business that stands as an industry leader in the production of semi-custom, high-end fiberglass luxury and performance center console boats, ranging from 28 to 55 feet. Our commitment to quality craftsmanship and customer satisfaction drives our success.

Job Summary:

Reports to the VYS Sales Manager and Operations Manager. This role provides clerical and organizational support to the sales team, records and maintains all customer contracts and records accurately, prepares all corresponding documents for the sale along with communicating with clients, to ensure sales and closing information is accurate.

Essential Duties:

§ Creating / requesting new customer numbers in Syteline as needed.

§ Creating / requesting new vendor numbers for brokerage disbursements as needed.

§ Closing Management – creating / managing all closing documents, registrations and documentation including but not limited to:

ü Bill of Sales (General & USCG)

ü Power of Attorney for MV – State of Fla and additional POA’s

ü Information verification forms for USCG

ü Citizenship statements

ü Client authorizations

ü USCG Application for Documentation

ü Florida registrations applications

ü Sales tax receipts

ü Ordering abstracts as needed

ü Sales tax exemption forms

ü Trade in documents

ü Final purchase agreements

ü Buyer / Seller closing statements

ü Collect relevant documents (DL’s, EIN, Operating agreements, etc…)

ü Collect current documentation on brokerage deals

ü Draft / edit quotes as needed

ü Create final sales contracts as needed

§ Wire confirmations / requests

§ Ensure all legal aspects of the transactions are valid

§ Work with lenders as needed

§ Work with Office Assistant to ensure all warranties are registered or transferred at closing time (Mercury, Sea keeper, Sportsman, Valhalla, Contender)

§ Maintain closing calendar keeping all parties up to date on the closing transaction.

§ Maintain online database of sales & closing documents on the Viking server.

§ Coordinate with other office personnel to prepare & provide temporary running packets inside new boat ‘swag packages.’

§ Ability to notarize all documentation.

§ Understands and ensures department compliance with defined VBSS / Viking policies and procedures.

§ Ensure that all work has been performed to Viking quality standards.

§ Perform other related duties as necessary and assigned.

Qualifications

Associate of Science in Business or related degree or a combination of education and equivalent work experience.

Marine trade and boating knowledge

Proficient in Microsoft Office and other custom computer programs with excellent keyboarding skills

Ability to calculate figures and amounts and interpret technical and financial instructions.

Excellent communication and customer service skills.

Physical Requirements:

Requires working primarily in an office environment. May also require working under somewhat disagreeable conditions on an occasional basis where elements such as heat, dust, dirt, fumes, noise, water or chemicals may be present.

Required to sit for long periods of time

Requires frequent mental and visual attention using a computer screen

Other Requirements:

Valid Vehicle Driver’s License

Requires flexibility to work various schedules that may include weekends. Periodic overtime is required

May be required to travel to customers, vendor, or other company locations as needed.

VYS is an EOE, ADA, M/F employer - drug testing is required.

Job Type: Full-time

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Mileage reimbursement
• Paid time off
• Prescription drug insurance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person