What are the responsibilities and job description for the Accounts Payable Payment Administrator position at Valiant Integrated Services?
Not Applicable
Regular
Regular
The Accounts Payable Payment Administrator is responsible for accurately processing and managing vendor setup and management, ensuring timely payments are made to suppliers while maintaining accurate financial records by verifying bank details, resolving discrepancies, and coordinating with departments to obtain necessary approvals before payment execution.
Responsibilities and Duties:
- Executing check, ACH and wire remittance setup and entries to effect accurate and timely disbursement of funds in both the Costpoint ERP system and banking platform.
- Execute all forms of payments to include ach, wires and foreign exchange within the banking platform in a timely and accurate manner in accordance with payment terms
- Address any escalated vendor queries or AP discrepancies in relevant documentation and/or information with relevant internal customers or external vendors and update details through proper communication and documentation within our Hyland OnBase system.
- Tracking, coordinating, investigating and reprocessing payment returns to include EFT and Checks.
- Provide any payment confirmations as required by the Business operations team, Accounts Payable and Audit.
- Posting and voiding payments, and act as backup for Concur expense reimbursement and commercial cards processing.
- Evaluating, documenting and executing vendor set-ups to ensure data accuracy, timeliness of remittances and protection of company assets. This includes reviewing vendor registration forms, setting up a new vendor or changing existing vendors in Costpoint in accordance with Valiant policy. Updating vendor bank template in the bank platform.
- Act as primary for all credit applications, ensuring timely and accurate responses
- Handling 1099 tax reporting, printing and sending 1099 Forms to vendors, and IRS filing.
- Providing basic analysis, research or processing support to assist with internal client and external vendor inquiries, audit requests, accruals, inter-company invoicing and special processing (e.g., year-end 1099s or tax remittances)
- Assist payment automation project and relevant requirements.
Valiant Integrated Services is an employer who hires in accordance with applicable state and federal law. All qualified applicants will receive consideration for employment in compliance with those laws.
- Associate's degree in Accounting, Business or Finance or 7 year of accounts payable experience.
- Strong attention to detail and accuracy in data entry
- Understanding of basic accounting principles
- Excellent communication skills to interact with vendors and internal stakeholders
- Ability to be organized, prioritize tasks, and meet deadlines
- Experience with accounts payable processes preferred
- 3 years of experience with payables operation, preferably within Wells Fargo bank portal.
- Great organizational skills and attention to detail.
- Proven problem-solving abilities and the ability to work effectively and accurately under pressure.
- Ability to exercise discretion and sound decision making related to personal data, including payroll information.
- Ability to manage multiple requests, assess priorities, and consistently achieve deadlines.
- Proficiency in Microsoft office (i.e. Excel, Word and PowerPoint) and payroll applications.
