Billing Specialist

Valley Center for the Blind is a 501 (c) (3) non-profit organization that focuses on supporting, training, and employing individuals who are blind or have low vision in California’s Central Valley.

JOB OVERVIEW:

The Billing Specialist at VCB is responsible for completing our medical billing and managing and billing for related grants. The Billing Specialist will ensure that all entries comply with GAAP standards and maintain appropriate backups. Additionally, the Billing Specialist performs clerical and data entry tasks related to ensuring proper medical and grant billing.

Core Competencies

Essential skills required for success in this role includes proficient problem-solving abilities and the capacity for independent thinking. Must be able to meet deadlines and communicate complex information in a clear way. Other crucial competencies include attentive listening, proactive and meticulous documentation, strong commitment to follow-through, adeptness in navigating ambiguity, and adherence to ethical standards and values.

ESSENTIAL DUTIES & RESPONSIBILITIES

1. Searching each financial statement for any payment inconsistencies or errors.

2. Collaborating with patients or customers, third party institutions and other team members to resolve billing inconsistencies and errors.

3. Creating invoices and billing materials to be sent directly to a customer or patient.

4. Inputting payment history, upcoming payment information or other financial data into an individual account.

5. Informing patients or customers of any missed or upcoming payment deadlines.

6. Calculating and tracking various company financial statements.

7. Translating medical code as necessary.

8. Works in collaboration with Senior Leadership and Program Directors to draft grant budgets and comply with budget requirements for all new projects and grant renewals.

9. Responsible for ensuring personnel, operating, and equipment costs are included in budgets at correct rates.

10. Responsible for ensuring budgeted items comply with funder requirements and RFP restrictions including knowledge of Uniform Guidance CFR 200, indirect cost rates, etc.

11. Works with the Director of Finance to complete budget modifications including recording expenses, updating funder documents, and providing revised budgets.

12. Report current spending information for all grants to impacted department heads on regular basis and verifying accuracy of updates through regular monitoring.

13. Work with Program Managers to review progress in spending and document any challenges or anomalies.

14. Work with the Director of Finance to complete monthly and quarterly billing as needed including compiling financial information, formatting invoices per funder requirements, and verifying accuracy of information prior to submission.

15. Works collaboratively with Finance and Human Resources departments to ensure billing accuracy.

16. Provides up to date grant budget information and updates to program managers to meet funder reporting requirements.

17. Works with Human Resources to ensure time allocations are up to date and employees have the necessary information and access to complete functional timesheets.

18. Reviews billing statements, invoices, and similar documents for accuracy; alerts supervisory staff of any discrepancies.

19. Coordinates with other team members to ensure all GAAP procedures are followed when creating financial records.

20. Performs other related duties as assigned.

QUALIFICATIONS:

• Knowledge of accrual accounting practices, GAAP, indirect cost rates, and government funding compliance.
• Understanding of industry-specific policies, such as HIPAA regulations for health care.
• Strong attention to detail and accuracy of written communications, data entry, etc.
• Excellent computer skills and comfort in working with a variety of systems including financial accounting software, web-based databases or tracking tools, etc.

· Excellent customer service skills, including interpersonal conversation, patience and empathy.

• Excellent organizational and time management skills including detail-oriented mentality.
• Hiring requirements include a criminal records background check clearance.
• Good problem-solving and critical thinking skills.
• In-depth knowledge of industry best practices.
• Basic math, bookkeeping, and accounting skills.
• Organization, time management, and prioritization abilities.
• Ability to be discreet and maintain the security of patient or customer information.

· Advanced level knowledge of and experience with Microsoft Office Suite especially Excel.

EDUCATION and/or EXPERIENCE

• Associates degree in a related field required. Bachelor’s degree in a related field preferred.
• Minimum of 2 years of experience with medical billing and coding, health care administrative support or banking customer service strongly preferred.
• Minimum of 2 years of experience in nonprofit finance, billing, grants, or program implementation strongly preferred.
• Minimum of 2 years of experience developing and monitoring CalOES and/or HUD governmental grants strongly preferred.
• Minimum of 2 years of experience with Sage Intacct strongly preferred.
• Nonprofit experience preferred.

LANGUAGE SKILLS

Ability to clearly communicate concepts, processes and methods to enhance learning and skill building. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write business correspondence, and effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects or keyboard and reach with hands and arms. The employee is sometimes required to stand, walk, and sit for extended periods of time during trainings and ability to endure local weather conditions. The employee may lift and/or move up to 35 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Work environment may be partially remote but does require on-site in-person meetings at the assigned VCB office. The work environment may be an office setting or other locations as necessitated to effectively fulfill the needs of the position.

SCHEDULE:

This job schedule will be dependent on the requirements of the position and may vary. Typical hours of operation for VCB Directors are M-F between 8am-5pm; however, occasionally staff are required to work different hours if needed due to unique situations.

COVID-19 CONSIDERATIONS:
VCB is taking every reasonable precautions that are in line with federal, state and local department of health regulations to keep our team and clients safe.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you have reliable transportation to the Fresno, CA 93711 area.

Experience:

• Medical billing and coding: 2 years (Required)
• developing & monitoring CalOES and/or HUD gov grants: 2 years (Required)
• Sage Intacct: 2 years (Preferred)

Work Location: In person

Salary : $25 - $28