Venue Manager

ESSENTIAL FUNCTIONS / RESPONSIBILITIES / DUTIES: The Venue Manager will support the Campus Facilities and Operations Director and department with the highest level of customer service and experience.

Key Areas of Responsibility:

EVENTS

• Plan, design, and produce set up logistics for events at the Campus while managing all project delivery elements within a timely manner.
• Oversee, manage and schedule Campus event setup.
• Work with Campus event setup/maintenance staff to ensure events are set up timely and correctly (hands on as needed).
• Responsible for directing and managing Campus events to ensure adherence of guest expectations.
• Work with other department heads to plan and execute their events inter-departmentally.
• Plan, manage and execute conferences, bar/bat mitzvahs, parties, trade shows, sales meetings, internal meetings, donor events, showers, etc.
• Prepare, create and finalize contracts and proposals for each event on the ILJCC Campus.
• Negotiate contract fees as needed for internal and external clients.
• Manage and maintain event scheduling program and system, working with IT as needed.
• Create plans for each event as needed.
• Work with the Security Manager to ensure proper security coverage for each event.
• Maintain and increase revenue to achieve budgeted goals.
• Manager on Duty for events, internal and external, as needed.
• Work with clients as needed to set up, dress, and finalize the event spaces as needed.
• Oversee onsite housekeeping company to maintain standards of the ILJCC.
• Maintains close daily contact with staff, managers, internal volunteers, external volunteer groups, and business to receive/provide information, discuss issues, explain activities, and coordinate the implementation of events, as well as communicate mission, goals and exchange information.
• Responsible for finalizing deposits, balance payments and invoicing for all clients as needed.
• Work with Security as the point person for Off Duty Police, EMT, and/or Fire Department for each event as needed.
• Responsible for PO's and Invoice processing event related purchases, as well as Campus related purchases.

FACILITY OPERATIONS

• Assist or direct in minor building maintenance work as needed.
• Assist in oversight of onsite housekeeping to maintain ILJCC Campus.
• Support the Director of Facilities and Operations with various tasks related to mainenance.

WORKING CONDITIONS / LOCATION: Indoors / Outdoors

SCHEDULE: As needed and required by the position.

STATUS:

PHYSICAL REQUIREMENTS / DEMANDS: Standing, walking, repetitive motions, bending, stretching, lifting.

EXPERIENCE & SKILLS: Event experience preferred. Top notch customer service skills. Ability to critically think and find solutions quickly.

SAFETY: MUST PRACTICE AND PROMOTE SAFETY AT ALL TIMES

This job requires a background check and an Arizona Fingerprint Clearance Card

Salary : $60,000 - $65,000