Executive of Operations

Job Description

Job Title: Executive of Operations

Accountable To: Lead Pastor

Salaried/Hourly: Salaried/Exempt

Job Titles Supervised: Facilities/Security/Medical Team Lead, IT and Systems Team Lead, HR/Admin Lead, Finance Lead

VALUES

At VRL we make disciples who make disciple-makers for Jesus. As VRL staff you are a critical part of that process. Your job will be tied to the values that help us to become and make disciples of Jesus as we:

1.     Abide in Christ.

• Personally:  There is an expectation that you will have a regular and growing/deepening relationship with Jesus Christ through prayer, His Word etc.
• Ministry:  It is expected that you will lead your team (volunteer and/or staff) not only in the work but in encouraging them in their walk with Christ.
  • That could be prayer huddles each week, a verse sent out each week to your team etc.
  • That also means attending weekly 9am prayer meetings with the rest of the staff.

2.   Create a relational culture.

• Personally:  That you would honor and deal with things relationally the way that Jesus modeled and dealt with things. The world will know we are Christians by our love for one another.
  • That you would be more serving than receiving.
• Ministry:  We expect you as part of your job to engage relationally with others on staff and in our congregation. The world will know we are disciples by our love for one another.
  • That if you have a problem with other staff or anyone in our church you talk directly to that person first.
  • Attend monthly staff meetings from 10-12pm on the first Tuesday of most months.

3. Connect the unconnected.

• Personally: We expect that you will be in a small group during the week as we would expect of any member of our church.
• Ministry: Do you see how your ministry helps move people from Sunday into smaller environments for discipleship?

4. Equip volunteers to serve.

• Personally: That you will spend time in prayer for God to provide workers for you and VRL. In addition, you will personally find people to serve in our church, even if it is not your own area.
• Ministry. We expect that you are not hired to just do the job, but that your primary responsibility is to get the job done with the involvement, recruitment and equipping of volunteers.

5. Share Christ with Others.

• Personally: There is an expectation that in word and deed outside of these walls you will introduce people to Jesus Christ by your words and actions. Specifically praying for and looking for opportunities in your sphere of relational influence.
• Ministry: It is expected that you see how your ministry is reaching out directly or indirectly with those who don’t yet know Jesus Christ or are disconnected people from VRL. (E.g., You’re not just cutting flyers as an admin, but those flyers will be used in people’s hands as a tool to invite others to experience Jesus.

6. Strive to make it better.

• Personally: In your home life and outside these walls, we do everything to glorify God, so do your best as unto the Lord. Have a great work ethic and model grit because of your dependence on Him.
• Ministry: We expect that you will look at ways on a regular basis for how you, with God’s leading and volunteers, can make the environment that you serve in better. Also, that you would look at other areas and make loving comments on how they could strive to make it better in their area and that you are open for them doing the same for you.

MY "ONE THING"

The Executive of Operations will come alongside to support, both publicly and privately, the Lead Pastor in implementing the vision of VRL while working to initiate, develop, and provide oversight to the operational ministries of the church.

ESSENTIAL JOB FUNCTIONS

1. Will embody and lead others on their team to live out the vision, mission, values, and processes here at VRL which can be summed up to be and make disciples of Jesus. This can be done by:
   • Personally, living out and keeping their team accountable to living out our ABCD process.
   • Being able to report how your team is at making disciples through this process. A regular report will be helpful to maintain balance and growth.
2. Will be a prepared and positive contributor.
   • Be able to positively and effectively communicate ideas in team meetings, one on ones, with staff and in our congregation. In addition, will take those ideas and communicate them effectively for buy-in purposes.
   • Have a team first mentality. This means buying into decisions both verbally and in action and helping others to do the same. That means not just representing or pulling for your area of oversight but always processing through and staying engaged in what might be best for the church.
3. Will be coachable and able to coach others.
   • To be coachable means being open to feedback from all areas.
   • To be coachable means finding ways to continue to grow as a leader in your area.    That could be a network of people from other churches, books, or conferences.
   • To coach means giving regular feedback to those in your oversight. Always looking for ways to point out success and growth while at the same time helping others see and know how to grow.
     • Example would be regular meetings with your direct reports and checking in from time to time with those who report to your direct reports either as a volunteer or staff.
     • Example would be helping your direct reports put together a personal and ministry growth plan with goals and objectives that can be celebrated along the way.
4. Ability to not only carry the current weight of responsibility that has been given, but also to grow these areas in quality, depth, and breadth.
   • Quality and depth would be the training, equipping, and growing spiritually the ministry areas and people under you.
   • Breadth would be growing the ministries numerically while the high value of volunteer involvement and leadership takes place. We will provide resources and staff where there is a need, so the oversight of these areas runs efficiently.

KEY JOB DUTIES

1. Finances
   1. 1. Oversee the Finances of the Church.
      2. Lead annual Budget process.
      3. Monthly Elder Financial Reports.
      4. Develop annual financial plans that fund the accomplishment of the strategic plan and meet critical financial objectives such as established cash reserve levels.
2. Campus Maintenance and Development
   1. 1. Campus Site Maintenance and Development.
      2. Oversee the physical maintenance and development of all campus sites to accomplish ministry goals as determined by the Executive Team.
3. Oversee Building Projects and Expansion
   1. 1. Lead financial campaigns.
      2. Lead the church’s building programs including overseeing master planning, design and architecture, contractor selection, and construction.
      3. Represent VRL to the city/county and work to solve issues. (e.g. Maintaining our relationship with the county and CVSD on shared driveway out to Henry Rd.)
      4. Secure loans as needed and create a financial plan to manage debt.
4.  Annual Planning
   1. 1. Participate in Executive and Lead Team retreats.
      2. Executive Strategic Planning Session/WOTY.
      3. Overseeing hiring, development, and evaluation of ministry performance.
      4. Participate in annual review of mission, vision, and core values.
      5. Development of key objectives and tactics for the Operation Teams.
      6. Oversee the biannual process for the establishment of goals. (MGPs)
5. Executive Team
   1. 1. Participate in Executive Team meetings.
      2. The Executive of Operations is aligned 100% with the lead pastor relationally and in vision/mission/philosophy.
         1. Support the Lead Pastor by living out, modeling, and executing the accomplishment of the church’s mission (ABCD) through ministry effectiveness evaluation, discernment, decision making, planning and overall direction of church staff.
         2. Make tough calls so the lead pastor can focus on his area.
         3. Ability to sift through conversations to get to the heart of the matter. Then able to come up with an accountability/performance plan.
         4. Serve as an intentional agent of unity across all staff, ministries, and functions to best fulfill VRL’s mission and vision.
      3. The Executive of Operations works with the Executive Pastor of Ministries to be 100% aligned relationally and in vision/mission/philosophy working to reach 100% unanimity when differences occur.
      4. Serve as part of the Executive Team in building community relations and connections that support the mission and vision of VRL.
6. Operation Teams
   1. 1. Oversee all staff, teams, and their responsibilities as assigned to the oversight of the Executive of Operations.
         1. Finance
         2. HR
         3. IT/Database/Systems
         4. Facilities
      2. Oversee and grow the areas and people under your direct and indirect supervision.
         1. Align Operations staff with VRL mission, vision & objectives as established by lead pastor and elders.
         2. Develop all teams with the priority of the high value of volunteer involvement and leadership.
         3. Resource and staff first with volunteers and secondarily with paid staff to ensure your areas of oversight run efficiently.
         4. Develop new ministry programs as led by the Holy Spirit to respond to church member and growth needs. Champion resourcing of needs avoiding any duplicate efforts.
7. Other duties as assigned and mutually agreed upon with the Lead Pastor to assist him in his role and/or Valley Real Life. This will be a continual ongoing conversation. This position’s goal is to be the lead pastor’s organizational and spiritual champion in word and deed. Aaron lifting up Moses arms etc.

EXPERIENCE AND EDUCATION

• Years of Experience: 8-10 years progressive management, business, and operations experience
• Education Required: Bachelor's, preferred advanced degree or certification
• Major/Minor: Business, leadership or equivalent
• Certifications:
• Licenses:
• Management/Supervisor Experiences: 6-10 years
• Budget Oversight: Oversight of $4-6Million
•  Size of Church/Organization Experience: 2500 person church

EXPECTATIONS, SKILLS AND ABILITIES

• Attend VRL church services on a regular basis.
• Have attended a DNA class, signed a membership form and be in missional alignment with VRL.
• Be in a life group on a regular basis.
• Currently serving in a ministry at VRL.
• Committed to regular giving of income to God through VRL.
• Abiding in Christ and continuing to grow toward Christlikeness and spiritual maturity.
• Strong interpersonal skills, clear communicator and humble-like character.
• Self-motivated and looks for additional areas to contribute.
• Ability to multi-task and pay attention to detail.
• Ability to make adjustments in work style for the benefit of the team.
• This position requires grace under pressure as things are constantly changing, which can create an exciting, yet frenzied atmosphere.
• Work Schedule: There are seasons of irregular work hours based on events and program.
• Attend monthly All Staff meetings and participate in department meetings or other meetings.
• Work in close association with the entire staff to build and maintain a strong team environment among our staff and complete the work necessary to fully serve and support the ministries and events of Valley Real Life.

INDIVIDUAL

Entry Level: 0-3 years experience

Intermediate: 2-10 years experience

Senior: 5-20 years experience

Advanced: 8-25 years experience

SUPERVISOR TO C-LEVEL

Supervisor: 0-10 years experience

Manager: 5-20 years experience

Director: 7-25 years experience

VP: 18-25 years experience

C-Level: 25-30 years experience

Salary : $90,000 - $110,000