Finance - Payroll Assistant (Part-Time)

Description of the Position:   Responsible for assisting in the accurate and timely processing of payroll transactions within the organization. This role supports payroll operations, ensuring compliance with company policies and applicable regulations. Team Member will carry out responsibilities independently under minimal supervision and exercise good judgment to achieve desired results.   Primary Duties, Responsibilities, and Tasks:   All team members are obligated to support and uphold the Valley View Casino & Hotel’s Standards of Excellence as outlined in the Team Member Guide to Success. Maintain positive guest relations at all times, resolving guest complaints and ensuring guest satisfaction.  Greet guests in a courteous and caring manner using personalized service. Assists in payroll processing and transmission. Serves as a back up in the absence of the Payroll Administrator. Accurately enter payroll data including hours worked, overtime, deductions, and reimbursements. Verify timekeeping records and resolve discrepancies or inquiries from team members. Assist in preparing payroll-related documents, reports, and correspondence. Maintain accurate and confidential payroll records and team member files. Respond professionally to team member payroll-related inquiries and issues. Provide general clerical support to the payroll administrator as needed. Ensures the integrity of all financial data produced in payroll. May be required to calculate and verify payroll adjustments. May be required to replace lost and/or stolen checks Compiles and maintains records, files, schedules, and statistics. Compiles and maintains simple accounting and financial records where no technical bookkeeping knowledge is required. Performs routine and complex typing or word processing of materials including lists, envelopes, and form letters. Other duties are deemed necessary by department head. Responsible for conducting all responsibilities in a professional and ethical manner Responsible for maintaining a consistent, regular attendance record.   Required Qualifications: High school diploma or GED equivalent. Minimum of two years of experience in payroll, accounting, or administrative support. Proficient in Microsoft Excel and Word. Ability to type a minimum of 45 words per minute. Strong numerical aptitude and attention to detail. Must demonstrate the ability to maintain strict confidentiality. Ability to multitask and manage priorities effectively. Excellent organizational, time-management and interpersonal skills. Knowledge of modern office practices and procedures. Knowledge of Company’s policies and procedures. Ability to work with detailed information accurately. Ability to sort, alphabetize, file, search and/or retrieve computerized and/or manual records and files. Ability to work with mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Must use good judgment when providing information to our guests and display the ability to maintain positive guest relations at all times. Knowledge of Human Resources policies and procedures sufficient to ensure correct application and adherence in the supervision of direct reports. Ability to communicate effectively in person and/or over the telephone. Ability to interact effectively with team members in other units of the organization, other departments, and the general public.  Ability to multi-task between incoming guests, team members, phone calls and clerical duties. Must be able to clearly explain and demonstrate concept and skills to others.  Ability to effectively present information and respond to questions from groups of managers, team members and the general public.  Ability to read and interpret documents such as safety rules, operating and maintenance instruction, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of guests or Team Members of the organization. Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Must apply for, receive, and maintain a Gaming License from the Tribal Gaming Agency. Must successfully pass a drug screening test. Must be able to successfully pass applicable auditions or skill assessments. Preferred Qualifications:   Associate degree in Accounting, Business, or related field. Previous experience working in Finance or Human Resources departments. Experience with payroll systems/software. Bi-lingual in English and Spanish. Familiarity with employment laws and payroll-related regulations. Proven knowledge of time and attendance tracking systems. Strong organizational, analytical, and problem-solving skills.   Physical Requirements of the Position:   The physical demands described here are representative of those that must be met by the Team Member to successfully perform the essential functions of this job.  Clear vision (close, distant, peripheral, and depth perception) is needed for navigating office and casino environments, reading and reviewing reports and policies, operating data processing equipment and other essential job functions. While performing the duties of this job, the Team Member is regularly required to talk and hear. The Team Member may be required to stand, walk, and sit and use hands to manipulate, handle, or feel. The Team Member is regularly required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The Team Member must frequently lift and/or move up to 25 pounds.   Working Conditions:   The Casino is open 24 hours per day, seven (7) days per week; therefore, you must be flexible to work any and all shifts. While performing the duties of this job, the Team Member is exposed to second hand tobacco smoke, moving mechanical parts, risk of radiation from computers, and fumes or airborne particles. The Team Member is usually subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes. The Team Member is occasionally subject to outside environmental conditions and to wet and/or humid conditions. The noise level in the work environment is usually moderate.  When on the casino floor, the noise level increases to loud.   Other Information:   Native American hiring preference applies. This job description does not list all the duties of the job.  You may be instructed by management to perform other tasks or functions. You will be evaluated in part based upon your performance of the tasks listed in this job description and your ability to commit to the Standards of Excellence. Management has the right to revise this job description at any time. The job description is not a contract for employment.