Executive Office Personnel (#29450)

JobID: 11842

Position Type:
Secretarial/Clerical/Executive Office Personnel

Date Posted:
2/25/2025

Location:
Wood View Elementary School

Closing Date:
Until Filled

VACANCY: The Valley View Public School District is seeking an individual to fill a full time Executive Office Personnel position.

JOB SUMMARY:

• Reports to the Principal
• Perform general clerical duties, such as, but not limited to, answering phones, greeting visitors, scheduling meetings; sorting and distributing U.S and Inter-District mail; typing correspondence: filing, preparing and initiating Parentlink calls; completing data entry; distributing supplies; and preparing/distributing parent event flyers.
• Additional responsibilities will be assigned to certain areas such as, but not limited to: Principal’s office, Assistant Principal’s office, Student Services, Attendance, Bookstore, Phoenix Program and Registrar.
• Each supervisor will assign specific duties from the list below related to the various roles within their building and department, as needed. This list is not meant to be all inclusive, but to define the essential functions of this position.
  • Organize, maintain and manage school budget and reconcile on a monthly basis.
  • Perform purchasing functions.
  • Administer the school Trust Account, pay bills associated with the Trust Account, etc.
  • Act as building registrar by requesting and forwarding records, creating and maintaining cumulative health file and complete entry of daily add and drops.
  • Facilitate Fee Keeper responsibilities, which include handling of all student fees, data entry, posting and submission of funds, maintaining the collection website, generating fee letters, managing installment plans and coordinating “Back to School Day”.
  • Create and/or manage the annual school calendar.
  • Facilitate the building’s new employee process.
  • Prepare and organize parent teacher conferences and provide support for administrators, staff and parents, as needed.
  • Prepare for school parent events, may include ordering refreshments, updating information for parents, initiating Parentlink reminder calls and accepting school fees.
  • Organize and manage the “Back to School Day”, as needed.
  • Schedule buses for approved field trips using the Versatrans scheduling program.
  • Organize major student events throughout the school year.
  • Assist with interpreting parent phone calls, meetings and/or translating written communication, if applicable.
  • Attend evening events, as requested.
  • Perform other duties, as assigned.

QUALIFICATIONS/SKILLS:

• Minimum of high school diploma or G.E.D. equivalent
• 2 years of college or comparable business school, preferred
• At least 3 years or more of secretarial experience, preferred
• Must demonstrate a high level of confidentiality
• Must have knowledge of basic accounting principles
• Knowledge and experience with office equipment to include but not limited to copiers, fax machines, printers, computers, phone systems
• Must possess excellent organizational skills
• Effective communication skills with a high level of sensitivity and tact in person and on the phone
• Must possess excellent typing, grammar and computer skills including all Microsoft Office and Google products
• Must be highly organized and be able to work with little or no supervision
• Ability to plan, prioritize, and coordinate multiple projects and to work under pressure to meet deadlines
• Must be able to handle stressful situations with professionalism
• Ability to work collaboratively with administration, staff, and stakeholders
• Serve as a role model for all students and perform duties to create an environment that is conducive to providing students an enhanced and engaged learning opportunity.

PAY SCALE AND BENEFIT DISCLOSURE: The work year for this position is 228 days. Salary is in accordance with the Office Personnel Salary Schedule.

Benefits:

• Medical/Vision and Dental coverage through BCBSIL
• FSA and Dependent Daycare accounts
• Life, AD&D, and Long-Term Disability insurance
• Tuition Reimbursement
• Salary Advancement
• IMRF contribution included in base salary
• 403B

APPLICATION PROCEDURE: Applicants should apply online at www.vvsd.org and upload a letter of application with a resume and three (3) letters of recommendation, dated within the last twelve (12) months.

SELECTION PROCEDURE: The deadline for receiving applications is Open Until Filled. Interviews with selected applicants will be held as soon as practicable.

Equal Opportunity Employer