Purchasing Agent

Valley-Wide Health Systems, Inc. (Valley-Wide) welcomes and is committed to all patients and populations within our large multi-county service area throughout southern Colorado. As a non-profit, Federally Qualified Health Center (FQHC), we provide premier primary and preventive care you can trust at our 34 service sites strategically located throughout multiple rural counties.

As a Purchasing Agent at Valley-Wide Health Systems, youll play a key role in supporting our healthcare teams by sourcing and managing essential supplies. In this fast-paced environment, you'll help ensure our patients receive the best care possible, while contributing to the health of your community. We offer opportunities for growth and development in a rewarding and supportive work culture. Join us and make a difference at Valley-Wide Health Systems!

Essential duties and responsibilities:

• Assist with and maintain purchasing department policies and procedures.
• Process requisitions and assist managers in preparing requisitions and special requests
• Ensure that requisitions comply with purchasing policies and budget
• Process capital requisitions according to policy
• Plan, organize, direct, coordinate and evaluate purchasing, receiving, distribution, storage and inventory control of supplies, equipment and fixed assets.
• Maintain an inventory of stock items to insure that level is consistent with usage.
• Develop product standardization among all clinic sites and programs
• Ensure all equipment and supplies are delivered in a timely manner and appropriate documentation is given to accounts payable.
• Assist in approval of purchase orders and verifying and authorizing payment of invoices.
• Coordinate all product returns and repairs of equipment
• Interview vendors, review catalogs, statistical data and other sources to obtain information on possible purchases
• Authorize price, specification and delivery date changes.
• Arrange for replacement of defective items
• Provide administrative support to senior management in the form of reports, budgets, supply utilization analysis and capital expenditures.
• Oversee the day to day operations within the purchasing department
• Provide supervision of purchasing staff and ensuring proper staffing
• Provide ongoing on the job training and coaching of department staff
• Keep staff up to date on all department, policy and vendor changes
• Ensure Purchasing inventory is maintained properly
• Properly conduct inventory counts and product maintenance
• Oversee annual medical supply count
• Coordinate and schedule count for all clinics
• Ensure the physical counts are updated immediately for clinics using the CLICS system.
• Assembly all physical on-site reports and compile annual report for Finance Department.
• Maintain CYMA inventory systems
• Provide training to Purchasing staff on proper use and implementation
• Maintain inventory in the system
• Ensure sites are being charged and receiving proper credits
• Monitor that weekly supply orders are adequate
• Anticipate surges/fluctuations in clinic needs (i.e. Flu season) and order accordingly
• Ensure daily orders are being filled in timely manner, along with non-stock purchases
• Ensure travel requests are being handled according to policy
• Hotel reservations and requests for cars are being filled.
• Ensure proper vehicle maintenance is kept
• Ensure purchase orders are processed (medical, dental, and pharmacy) for prompt payment
• Reconcile shipping warehouses quarterly
• Maintain CLICS inventory system
• Provide training to Purchasing staff on proper use and implementation
• Provide training to clinic staff (providers, nurses, support staff) and new hires on proper use and implementation
• Maintain inventory in system
• Ensure products are being charged out correctly (i.e. patients, clinic)
• Answer questions clinic staff and trouble shoot any problems
• Work with HIS to find bugs, and continue development of the program
• Provide afterhours support as needed.
• Handle any complaints or issues concerning products
• Ensure product recalls are handled properly
• Notify proper management concerning the product and what sites used said product
• Work with appropriate clinic staff to remove product from clinic
• Follow-up with vendor that recalled product was received and proper credits issued.
• Handle responsibilities assigned by the Emergency Management Committee
• Provide after hours and weekend support with hotels, purchasing, cell phones, and company vehicles

Education or Formal Training: BS or BA Degree in business or related field desirable

Experience: Two- four years experience in purchasing preferably in medical related area

Working Conditions and Physical Environment: Job duties are performed in a generally comfortable environment, but require more than the usual physical effort in the office (lifting up to 35lbs at times), or prolonged movement (standing)

Benefits:

• FREE Health Insurance (Other healthcare coverage plan options available)
• MASA Employer paid Air Ambulance Coverage
• Employer paid Basic Life, LTD, STD
• Retirement Match
• Health, Dental, Vision Insurance, HRA, FSA, DCA, Retirement Plan
• Paid Leave:
  • Vacation 10days accrued/year
  • Sick 12 days accrued/year
  • Holidays 8days/year 2 Floating

Visit our website athttps://valley-widehealth.org/careers/for more information.

Valley-Wide Health Systems, Inc. is an Equal Opportunity Employer:We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

Employee Rights Under the Family and Medical Leave Act (FMLA)