What are the responsibilities and job description for the Administrative Assistant/Day Services position at VALLEYLIFE?
Position Summary
Provides assistance and administrative support to the Day Services Department. Receives visitors and answers telephones. Maintains department calendar. Provides administrative and filing support to Program Managers and Department Staff.
Position Responsibilities
- Provide general clerical and typing services to the department including word processing from rough or final drafts, preparing and processing department correspondence, receiving visitors, answering telephones, and preparing reports and special projects
- Receive and greet visitors in the department.
- Organize and maintain data and member information for the department.
- Establish and maintain effective filing and follow-up systems.
- Establish and maintain department calendar.
- Order supplies and equipment.
- Make arrangements for coordinating meetings, conferences, and other special events.
- Access requested data and information using database systems, spreadsheets, and other management information.
- Maintain professional working environment and confidentiality.
- Assists Senior Program Manager with transportation issues and needs. Serves as a backup for Senior Program Manager when he/she is not available.
- Provides support in billing, monthly/quarterly/annual report submissions, and issues related to authorized services and member claims.
- Provides transportation support for the mechanic.
- Provides backup coverage for receptionist.
- Other related duties as needed.
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Application Question(s):
- I understand the pay for this position is $16 to $18 per hour, DOE.
Experience:
- Microsoft Office: 2 years (Required)
- Administrative Assistant: 2 years (Required)
License/Certification:
- AZ Driver's License (Required)
Ability to Commute:
- Phoenix, AZ 85021 (Required)
Work Location: In person
Salary : $16 - $18
