Position Type :
Secretarial / Clerical / Building Secretary
Date Posted : 1 / 17 / 2025
Location :
Falcon Ridge Elementary School QUALIFICATIONS
- High school diploma or General Education Degree, preference may be given to applicants with college education
- Previous secretarial experience as determined by the Board
- Knowledge of word processing, databases, spreadsheets, and reports
- High level of competence in typing, filing, and general computer knowledge
- Knowledge of automated office equipment and efficient office procedures
- Good telephone skills and ability to communicate effectively
- Work well with students, staff, and the public
- Work well under pressure and deadlines
- Excellent organizational skills
- Maintain confidentiality of staff and students
PRIMARY RESPONSIBILITY TO
Building Principal
JOB SUMMARY
To assist the building principal in the efficient operation of the school so a maximum positive impact can be made on the education of secondary school students. To carry out all secretarial and clerical duties necessary for the smooth and efficient operation of the office.
MAJOR DUTIES AND RESPONSIBILITIES
Interacting with Students and the Public
Receive and route incoming calls and correspondenceArrange meetings, prepare agendas, and handle followup activities as necessaryAssist, log in, and direct visitors to the schoolSelect, train, and oversee student office aidesIn the absence of a school nurse, administer medications to students according to school policySupervise students in emergency situations, attend to ill or hurt students, and administer basic first aid in the absence of a school nurse, and contact parents as instructedHandle daily announcementsRegister students and set up permanent records entering student demographics and all other needed informationHelp schedule parent-teacher conferences with teachers and help coordinate them with other schoolsIssue lockers and maintain records of the sameProcess midterm reports and report cardsDevelop list for honor roll studentsCompile diploma list for graduation and make arrangements for graduationWork with seniors on graduation processAssist the building principal on graduation arrangementsPrepare diplomas and draft the commencement programOrder and compile all awardsAssist high school counselor in mailing transcripts to colleges and universities and in providing verifications for jobs and social securityRecords and Reports
Maintain accurate enrollment and attendance records for various reports and forward to the district clerk as neededRun daily tardy reports and mail attendance letters home when necessaryPrepare quarterly state attendance reportsSend student records as requested by schools and promptly request newly enrolled student records from other schoolsBe responsible for maintaining accurate teacher and student accounts, including receipting, counting, and depositing all money receivedMaintain records on all accidents, incidents, fire drill, and suspension notices, forwarding copies to the district officePrepare such documents as reports, staff duty rosters, correspondence, handbooks, letters, student records, memos, and monthly statementsMaintain employee records, such as absences, and submit to the district office monthlyPrepare a monthly substitute teacher report for the payroll department of the district OfficeAssemble and maintain reports and information in an acceptable manner, providing ready access for the building principal and the district office, including the individual school's banking and checking accountsMiscellaneous Office Tasks
Call and schedule substitute teachers and prepare their timesheetsMaintain a well organized, uptodate filing systemOperate equipment, such as computers, copiers, intercom systems, calculators, laminators, telephone systems, and scannersProcess all purchase orders and send to the district office for supplies to be orderedKeep track of expenditures on account encumbrance sheetsAssist the building principal in processing incoming supplies and equipment, checking original purchase orders, authorizing purchases, and submitting appropriate paperwork to the district office to facilitate proper payments for goods or services received by the schoolDistribute and inventory suppliesMaintain records of all fines during the school yearOther
Assist teachers in preparing instructional material as requested within the allowable time frame as set forth by the building principalAssume the duties of the bookkeeper when the bookkeeper is absentExercise administrative authority and perform such tasks as may be delegated by the principalMake necessary administrative decisions in the absence of the building principalKeep immediate supervisor informed of activities and any issues that may ariseAttend faculty meetings as requiredAssume responsibility for his or her continuing professional growth and development by attendance at inservices or trainingsSeek assistance should emergencies ariseRepresent the school district in a positive mannerKnow and follow school district policy and chain of commandPerform other duties as assignedBENEFITS :
District benefit package for full time employees working 20 hours per week :
Medical / vision / dental insurance30,000 life insurance with option to purchase additional coverageEmployee assistance program (EAP)Unlimited accumulation of sick leavePersonal, bereavement, professional leave, vacation (if applicable)Credit reimbursement of up to $300 per yearEVALUATION
Performance of this position will be evaluated annually by the building principal in conformance with federal and state law, administrative rules, and Board policy.
TERMS OF EMPLOYMENT
This position shall be considered in all respects "employment at will". The "employment period" and other descriptions and terms set forth in this job description shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.
NOTE
All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.
Legal Reference : I.C. § 33-512 Governance of Schools
I.C. § 33-1210 Information on Past Job Performance
Salary : $300
