What are the responsibilities and job description for the Office Coordinator position at Valnet?
Valnet - Office Coordinator
Location: New York, NY - Onsite
The Position
Valnet is on the lookout for an organized and driven Office Coordinator. This person will oversee all aspects of our office operations and will support our New York, NY location. In this role, you will play an important part in ensuring Valnet’s daily operations run smoothly while maintaining the facility in an orderly fashion.
What You Will Be Doing
Valnet is a company unlike any other. Here, you’ll work alongside passionate, dedicated individuals who bring their best every day, creating an environment that is as inspiring as it is challenging. We are innovative leaders, not passive followers, always pushing the boundaries of what’s possible in our industry. We encourage autonomy and value creative contributions, empowering you to shape meaningful change from day one. Moreover, we don’t just talk about culture – we make it our first priority, fostering a collaborative, fast-paced environment where talent is recognized and rewarded. In our true meritocratic structure, your career can develop quickly, giving you the opportunity to grow professionally and be generously rewarded for your achievements. But don’t take our word for it, visit our corporate website to see for yourself!
Location: New York, NY - Onsite
The Position
Valnet is on the lookout for an organized and driven Office Coordinator. This person will oversee all aspects of our office operations and will support our New York, NY location. In this role, you will play an important part in ensuring Valnet’s daily operations run smoothly while maintaining the facility in an orderly fashion.
What You Will Be Doing
- Manage the day-to-day, the office setup, meeting and greeting clients, administrative desk work and managing the inbound/outbound calls.
- Support the EA team in planning the company and other events.
- Coordinate meetings, inventory management, budgeting and ensure follow-up on action items.
- Manage the purchasing and invoice process for executives. Be responsible to handle larger purchases of any kind.
- Managing budgets.
- Reserve event spaces when needed, and prepare regular memos and emails for the entire office.
- Cultivate relationships with vendors and or service providers, negotiating vendors of any sort.
- Booking travel arrangements.
- Project management.
- EA Tasks.
- Experience in customer service, reception or similar field.
- Ability to multitask and prioritize tasks effectively.
- Strong verbal and written communication skills.
- A valid driver's license.
- Highly organized and detail oriented.
- Team first mentality.
- Proficiency in Microsoft office suite.
- Full health insurance plan (including medical, dental, and vision).
- Daily on-site snacks & coffee.
- Fitness subscription reimbursement program.
- Competitive compensation plan and bonus structure.
Valnet is a company unlike any other. Here, you’ll work alongside passionate, dedicated individuals who bring their best every day, creating an environment that is as inspiring as it is challenging. We are innovative leaders, not passive followers, always pushing the boundaries of what’s possible in our industry. We encourage autonomy and value creative contributions, empowering you to shape meaningful change from day one. Moreover, we don’t just talk about culture – we make it our first priority, fostering a collaborative, fast-paced environment where talent is recognized and rewarded. In our true meritocratic structure, your career can develop quickly, giving you the opportunity to grow professionally and be generously rewarded for your achievements. But don’t take our word for it, visit our corporate website to see for yourself!
