What are the responsibilities and job description for the Administrative Assistant - PA Program position at Valparaiso?

Job Description

Position Description :

The College of Nursing and Health Professions (CONHP) seeks a detail-oriented and proactive Administrative Assistant for the Physician Assistant (PA) program to assist with various administrative functions supporting the program's leadership, faculty, staff, and students. This position offers an exciting opportunity to contribute to the overall success and smooth operation of the program. Highly organized, detail-oriented individuals passionate about higher education and healthcare are encouraged to apply.

Major Responsibilities :

Provide comprehensive administrative support to the assistant dean, PA program directors, and faculty, which includes meeting scheduling, travel arranging, event planning, and updating handbooks, manuals, and the PA program's website.
Prepare and distribute minutes for various PA program and CONHP committee meetings.
Support curriculum management by assisting the Director of Didactic Education with class scheduling, maintenance of Google calendars for cohorts, and supporting program faculty with teaching resources.
Manage program data for self-assessment and continuous improvement to ensure program alignment with accreditation standards to support the program's ongoing success and development.
Coordinate faculty appointments for prospective students, assist with academic communications, track student retention and progress, and maintain accurate student files to support successful program completion.
Manage the PA program's financial operations to ensure that financial processes are accurate, timely, and aligned with the program's budget and goals.
Manage the physician assistant accrediting body's portal, assist with reports, and monitor program changes to support accreditation efforts.

Required Knowledge and Skills :

Bachelor's degree preferred or equivalent combination of education and experience.

At least 3 to 5 years of relevant administrative experience, preferably within a higher education setting, with a strong understanding of academic processes, faculty and student interactions, and financial or data management. Additional years of relevant experience, including experience outside the required areas, may also be considered.

Other Qualifications :

Solid communication skills, both written and oral.

Excellent organizational and time-management skills with the ability to multitask in a fast-paced environment.

Ability to work collaboratively with faculty, staff, and students while maintaining confidentiality and professionalism.

Advanced proficiency in office software and tools, including Microsoft Office and Google Suite, and knowledge of Excel preferred for data analysis and reporting. Experience with various database platforms is highly desirable, demonstrating the ability to manage and interpret data effectively across multiple systems.

Experience in financial management, with the ability to effectively oversee and contribute to financial operations, ensuring accuracy, compliance, and alignment with program goals. This includes managing financial processes, tracking expenditures, and supporting budget planning and oversight.

Successful applicants will demonstrate a commitment to cultural diversity and the ability to work with individuals or groups from diverse backgrounds.

All offers of employment with Valparaiso University are contingent upon the precise results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal / professional references. If applicable to the position, they will also include credit history. Background checks will be conducted on all final candidates for employment.

To be considered for this position, you must upload :

Cover letter

Resume

List of 3 professional references

Answer all application questions

Please address the cover letter to :

Joseph Zaweski, Assistant Dean and Program Director for the Physician Assistant Program

Valparaiso University

Valparaiso, Indiana

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