Project Support Coordinator

Job Purpose

The Project Coordinator plays a crucial role in ensuring project success by assisting project management, development, and construction teams with scheduling, reporting, and various administrative tasks.

This is a hybrid role that requires working in the office 2 days a week and onsite at projects in the LA metro area at least 1 day per week.

Responsibilities

• Project Support: Assist project managers and construction teams with scheduling, workforce planning, and administrative duties throughout the project lifecycle.
• Scheduling & Reporting:
• Create and update project schedules across the portfolio, including look-ahead schedules, master schedules, and critical path analyses.
• Compile and distribute regular reports on project progress, budgeting, resource allocation, and key milestones.
• Stakeholder Coordination:
• Work closely with subcontractors and vendors to obtain pricing, coordinate scheduling, and manage services for projects.
• Partner with procurement teams to schedule material and equipment purchasing and delivery.
• Action Plans Coordination: Collaborate across cross-functional teams to develop and execute action plans for project success, with oversight from the Project Manager.
• Administrative and Documentation Support: Maintain accurate and timely documentation, including RFIs, submittals, and other deliverables.
• Meeting Coordination: Schedule and prepare for team and stakeholder meetings, ensuring follow-ups on action items and effective communication.
• Quality Assurance Contribution: Support the implementation of standards and procedures to ensure compliance and project excellence.

Minimum Qualifications

• Bachelor's degree in a related field (project management, business administration, engineering, or a related discipline).
• 2 years of scheduling experience in the construction industry, with a strong preference for solar project experience.
• 4 years of experience in the construction, engineering, or renewable energy industries (or an equivalent combination of education and experience).
• Proficiency in MS Project and Procore required, as well as the MS Office Suite, particularly Excel.
• Familiarity with permitting processes, construction standards, and renewable energy project management is a plus.
• Key Competencies:
• Attention to Detail: Ensures accuracy and thoroughness in all documentation and reporting.
• Scheduling Expertise: Skilled in creating and managing complex project schedules.
• Collaboration: Works effectively across teams and with external stakeholders.
• Technical Proficiency: Experienced in project management software and tools, including MS Project and Procore.
• Communication: Delivers clear and professional communication to clients, vendors, and internal teams.
• Problem-Solving: Anticipates project needs and develops proactive solutions.
• Adaptability: Thrives in a fast-paced, dynamic industry with evolving priorities.

Characteristics Necessary for Success

• A collaborative mindset with a proactive, can-do attitude.
• Ability to work effectively in a fast-paced, evolving environment.
• Strong problem-solving skills and the ability to make informed decisions quickly.
• High attention to detail with strong organizational skills.
• Passionate about renewable energy and sustainability.
• Demonstrates integrity, accountability, and professionalism.