What are the responsibilities and job description for the Administrative Assistant II position at Valvoline Global?
Why Valvoline Global Operations?
Valvoline Global is a worldwide leader in automotive and industrial solutions, creating future-ready products and best-in-class services for partners around the globe. Established in 1866, we introduced the world’s first branded motor oil, claiming our position as The Original Motor Oil. As an affiliate of Aramco, one of the world's largest integrated energy and chemicals companies, we continue to invest strategically and expand globally, driving unparalleled product innovation and sustainable business solutions.
Our corporate values of care, integrity, passion, unified, and excellence shape everything we do. Living out our values is what makes our company, our employees, our partners, our customers, and the communities we serve great.
When you join Valvoline Global, you join a culture that is committed to: treating all people with care, operating with integrity, striving for excellence in everything we do, showing passion about delivering on our commitments, and being unified in all our enterprise endeavors.
Careers for the Driven
Valvoline has a rewarding opportunity as an Administrative Assistant II. We wholeheartedly adopt a ‘never idle' mindset. We also know that outstanding service begins and ends with our employees. So, we’re looking for good people to join our team. You bring your skills, talents, and drive. We will give you a great place to work, a competitive salary and benefits, and the resources and support to develop and advance within our global company.
Valvoline Global Operations Headquarters is located in Lexington, KY. This position will operate 5 days a week Monday-Friday at our Lab in Lexington, KY
How You’ll Make an Impact
The Administrative Assistant II will provide comprehensive administrative support to ensure the efficient operation of all areas under the Chief Technology Officer (CTO) leadership while serving as the primary point of contact for racing teams supported by the business. This role also includes budget monitoring, financial reporting, and managing requests of specialized products to racing teams, coordinating this with the blending team as necessary.
In the role, you would be responsible for:
- Coordinate Chief Technology Officer (CTO) meetings, agendas, manage schedule and travel; Act as a liaison between departments, ensuring timely communication and follow-ups.
- Serve as the primary point of contact for auto racing teams, ensuring timely and professional communication; Understand team-specific needs and collaborate with internal stakeholders to fulfill their requirements; Coordinate with technical teams to gather and deliver critical product information to racing teams;
- Oversee the shipment of specialized products to racing teams, ensuring accuracy, timeliness, and compliance with shipping regulations, working with the blending and shipment teams; Maintain an inventory of production available products for motorsports teams use and coordinate replenishment as needed.
- Track and monitor budgets across all areas of Chief Technology Officer (CTO) responsibility, measuring alignment with both expense and capital financial plans
- Prepare detailed financial reports and summaries, highlighting key trends, variances, and actionable insights; Assist in budget forecasting and provide administrative support during budget preparation cycles
- Manage and streamline administrative workflows, ensuring tasks are completed efficiently
- Develop and maintain tracking systems to monitor progress on various Chief Technology Officer (CTO) initiatives
- Ensure compliance with all company policies and procedures across all assigned activities
- Other duties and responsibilities as determined by Valvoline from time to time at its sole discretion.
What You’ll Need
- Minimum Bachelors Degree or equivalent
- Proficiency in MS Office, particularly Excel
- Ability to handle multiple priorities in a fast-paced environment with minimal supervision.
- Strong organizational, communication, and problem-solving skills
- High level of discretion and confidentiality.
- Ability to lift up to 25 pounds
- Must be authorized to work in the U.S.
What Will Set You Apart
- Familiarity with SAP
- Experience with budgetary and customer-facing responsibilities
- Interest or background in motorsports
Benefits That Drive Themselves
- Health insurance plans (medical, dental, vision)
- HSA and flexible spending accounts
- 401(k)
- Incentive opportunity*
- Life insurance
- Short and long-term disability insurance
- Paid vacation and holidays*
- Employee Assistance Program
- Employee discounts
- Tuition reimbursement*
- Adoption assistance*
Valvoline Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Are you good at what you do? Join us.
The Company has put a process in place to make its recruitment process accessible to any and all users. Reasonable accommodations will be provided, upon request, to applicants with disabilities in order to facilitate equal opportunity throughout the recruitment and selection process. Please contact Human Resources at 1-800-Valvoline or email 1-800Valvoline@valvoline.com to make a request for reasonable accommodation during any aspect of the recruitment and selection process. The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
Requisition ID: 1144
