What are the responsibilities and job description for the Operations Administrator position at Van Beek Natural Science?
Job Overview:
Van Beek Natural Science is seeking a detail-oriented and proactive Operations Administrator to support our daily operational activities and ensure seamless coordination across teams. The ideal candidate will play a key role in optimizing office processes, supporting project execution, and contributing to the overall success of our business operations.
Key Responsibilities:
Office Management: Oversee the daily operations of the office, ensuring that all administrative tasks are completed efficiently and in a timely manner. This includes maintaining office supplies, coordinating schedules, and managing documentation.
Communication Support: Serve as a liaison between departments to ensure smooth communication and assist with meeting scheduling, preparing reports, and handling correspondence.
Operational Coordination: Collaborate with various teams to monitor project timelines, track deliverables, and provide logistical support for ongoing projects.
Document Management: Maintain organized systems for filing, retrieving, and updating documents, records, and reports to ensure compliance with company policies.
Resource Management: Assist in managing office resources and ensure that materials, equipment, and facilities are available and functioning effectively.
Process Improvement: Identify and suggest areas of operational improvement to enhance efficiency and reduce costs across the organization.
Data Entry and Reporting: Input operational data into databases, track key performance indicators (KPIs), and generate reports for leadership review.
HR and Recruitment Support: Assist with recruitment processes, employee onboarding, and maintaining accurate employee records.
Customer and Vendor Relations: Provide support for customer and vendor inquiries, assisting with order processing, delivery coordination, and maintaining strong relationships.
Qualifications:
Education: Bachelor’s degree in Business Administration, Operations Management, or a related field (or equivalent experience).
Experience: Minimum of 2 years of experience in an office administration or operations role, preferably in a manufacturing or science-related field.
Skills:
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite and familiarity with CRM or ERP software.
Ability to analyze operational data and generate insightful reports.
High attention to detail and ability to maintain confidentiality.
A proactive approach to problem-solving with strong decision-making capabilities.
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