Project Coordinator

Job Overview:

Van Beek Natural Science is looking for a highly organized and motivated Project Coordinator to join our team. The Project Coordinator will assist in the planning, coordination, and execution of various projects across departments, ensuring timelines are met and that resources are efficiently allocated. This position offers an opportunity to be involved in a wide variety of projects that support the company’s growth and operational excellence.

Key Responsibilities:

• Project Support: Assist project managers in all aspects of project execution, including planning, scheduling, resource allocation, and risk management.

• Project Tracking: Monitor project progress, update timelines, and ensure that tasks are completed on schedule. Communicate project status to key stakeholders regularly.

• Documentation and Reporting: Maintain project documentation, including meeting notes, project plans, budgets, and other critical documents. Prepare and distribute progress reports for internal teams and clients.

• Team Collaboration: Coordinate and communicate with internal departments, vendors, and external stakeholders to ensure projects run smoothly and within scope.

• Scheduling and Logistics: Schedule and organize project meetings, site visits, and other events as needed. Manage calendars, ensure necessary resources are available, and handle any logistical needs.

• Resource Coordination: Assist with the allocation and tracking of project resources, ensuring that all necessary equipment, materials, and personnel are available when needed.

• Issue Resolution: Help identify and resolve project-related issues, escalations, and delays, ensuring minimal disruption to project timelines.

• Quality Control: Ensure that project deliverables meet company standards and quality expectations. Review work for accuracy and completeness before delivery to clients or stakeholders.

• Cost Management: Help track project expenses and assist with budgeting, ensuring that projects stay within the allocated budget.

• Continuous Improvement: Contribute to the development and implementation of project management best practices and continuous improvement initiatives within the team.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent experience).

• Experience: At least 1–2 years of experience in project coordination or a related role. Prior experience in a scientific, manufacturing, or operations environment is a plus.

• Skills:

  • Strong organizational skills and attention to detail.

  • Excellent written and verbal communication skills.

  • Proficiency in project management software (e.g., Microsoft Project, Trello, or similar tools).

  • Ability to work well under pressure and meet deadlines.

  • Strong problem-solving and decision-making abilities.

  • Ability to collaborate effectively with cross-functional teams.

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