What are the responsibilities and job description for the Accounting Clerk position at Van Compass?
The Accounting Clerk will have expertise and technical knowledge of all areas impacting accounting. Must be excellent with numbers and spreadsheets, self-motivated, strong attention to detail and the ability to multitask. The primary responsibility will be to help manage the operations of Sales Order entry, Accounts Payable and Accounts Receivable. Assist with the preparation of month-end closing by getting all necessary transactions entered. The Accounting Clerk will be expected to work effectively and diligently to ensure the achievement of the Company’s objectives in a resourceful and effective way. Reports directly to General Manager.
Daily Tasks:
Order migration from website to ERP system
- Download prior day’s website orders, prepare data as needed and upload into ERP.
- Import Web Order Payments into ERP
- Audit daily order import for correctness
- Add Sales Order number to Shopify web orders
- Alert sales staff when orders are ready for allocation
Accounts Receivable
- Send prior days invoices to accounts on terms
- Collect credit card payments using for accounts with orders that are due when ready to ship. May require phone call or email to alert customer of balance due.
- Request wire transfers as needed from international customers
- Record customer payments into ERP
- Send monthly statements to term account customers
- Send Commercial Invoices to international customers as needed
- Deposit checks received and record payments into ERP
Accounts Payable
- Turn Item Receipts made by the Receiving Team into bills. Attach vendor bill to ERP transaction for record keeping
- Enter all other bills to be paid for non-material items. Attach bill to ERP.
- Enter all Credit Card transactions to proper expense accounts. Maintain a current list of transactions to audit against the ERP transactions in preparation for monthly credit card account reconciliation.
General Bookkeeping
- Transition all customer payments in ERP to deposits into bank account.
- Record credit card processing fees
- Alert Sales staff of credit card chargebacks
- Maintain a current list of all banking transactions to audit against ERP transactions in preparation for monthly bank account reconciliation.
Skills Necessary
- Proficient in Excel
- Proficient in Outlook email
- Experience with QuickBooks and Shopify a plus
Available to work in office M-TH 7-5:30 or an alternative M-F schedule
