What are the responsibilities and job description for the Project Coordinator/Administrative Assistant position at Van Horst General Contractors LLC?
The candidate will coordinate general office tasks and provide support to the Project Managers.
Some of the daily functions/responsibilities may include the following:
1) Set up new job files in both our financial software and hard drives.
2) Contact various building departments for permits, inspections, and close outs.
3) Upload certificates to various building department websites.
4) Create bids using excel and follow up with estimates in QuickBooks
5) Create and distribute vendor purchase orders or subcontract agreements
6) Review all vendor invoices with the Project Managers and approve for payment.
7) Scan or print blue prints/plans on in house plotter.
8) Maintain a clean and organized workspace.
9) Develop and build relationships with customers and company contacts.
10) Process pay applications and lien waivers
Skills and Requirements
1) 5 years of QuickBooks desktop experience
2) AIA billing
3) Must be able to multi task and work in a fast-paced environment.
4) 2 years of Construction or trade experience required
5) Microsoft Office Suite to include, word, excel, adobe, PowerPoint and teams.
6) Knowledge of Procore is a plus.
Job Type: Full-time
Benefits:
- Dental insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person