Office Coordinator (Part-Time)

Office Coordinator (Part-Time) – Van Wyck & Van Wyck

Company Description

Van Wyck & Van Wyck is a highly regarded environmental design and event production firm with headquarters in New York City. We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences.

www.vanwyck.net

Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty and influence purchase behavior.

www.workshopworldwide.com

Our two sister companies are distinguished by innovative designs and an unsurpassed level of service, with over 20 years of experience in the field. We are a dynamic, creative, and growth-oriented team with incredibly high production values.

POSITION

Van Wyck & Van Wyck is seeking an Office Coordinator to join our team. This role is key in keeping our office running smoothly, maintaining an organized and welcoming environment, and supporting our team with day-to-day operations. This part-time role (20-25 hours per week) requires attention to detail, strong organizational skills, and a proactive approach to problem-solving.

Responsibilities

• Manage incoming calls and direct inquiries appropriately
• Receive, sort, and distribute mail and packages
• Maintain an orderly office environment, including conference rooms and common spaces
• Clean and restock kitchen, pantry, and office supplies
• Oversee office supply inventory and place orders as needed
• Coordinate birthday lunches, team outings, and other office events
• Address office tech issues, including computer or printer issues and manage supply orders
• Support employee onboarding by preparing materials and coordinating logistics
• Assist the Events Operations Manager with document preparation, formatting, and edits
• Provide general administrative support as needed
  
  

Required Qualifications/Skills

Candidates must possess the following qualities:

• One year in an office coordination or administrative role
• Strong organizational skills and attention to detail
• Ability to multitask and manage competing priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and Google Workspace
• Ability to work independently and take initiative
• Professional demeanor and strong interpersonal skills
• Problem-solving mindset with a proactive approach
  
  

The ideal candidate will have the following qualifications:

• Previous experience working for an event production company or in an alternative, related field
• Prior experience in an office coordination or administrative role
• Familiarity with office supply and vendor management
• Event coordination experience (team outings, holiday parties, etc.)
• Experience assisting with onboarding and new hire processes
• Comfort troubleshooting basic office technology (printers, phones, etc.)
  
  

Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status.

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