Clerk, Attendance/Media 12316-2024

Attendance/Media Clerk

Attendance: 6 hours per day, 10 months per year

Media: 2 hours per day, 10 months per year

Fair Labor Standards Act Status: Non-Exempt

We appreciate your interest in employment with Vancouver Public Schools (VPS). All applications are considered and reviewed. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation. Unfortunately, due to the number of applications received, not all applicants will receive an interview.

Résumés should include education, relevant experience (including current position), and skills which highlight the qualifications of the position to which a person is applying.

All district employees are encouraged to review their personnel file periodically to ensure that their file includes current and relevant documentation that supports their degree, education or credits, experience, training, etc., as it relates to qualifications described on job postings.

Failure to submit a full application package will result in disqualification.

Internal applicants must have current transcripts or documentation to confirm education on file or included with the application.

External applicants must include transcripts or documentation to confirm education with application.

Qualifications

• Possess a high school degree or comparable equivalent
• Minimum of one (1) year of job related experience which demonstrates ability to work independently, with a minimum of supervision and function in a dynamic, fast-paced, continually changing environment with frequent interruptions, OR
• Documented credits from an accredited university, college, community college, or business school may be used to fulfill or help fulfill the one (1) year of job-related experience. Forty-five (45) quarter credits or thirty (30) semester credits are equivalent to one full year of job-related experience.
• Recency (prior 10 years) and substance of work experience will be considered in determining applicant qualifications
• Experience which demonstrates excellent customer service abilities, interpersonal skills, team player attitude, and the ability to manage situations
• Experience which demonstrates a high level of attention to, and management of, detailed information
• Experience which demonstrates strong organizational skills and the ability to meet deadlines
• Experience which demonstrates excellent problem solving, analytical, and conflict resolution skills and ability to think quickly
• Experience which demonstrates excellent written communication skills and which demonstrate the ability to compose and proof correspondence, as needed
• Experience using Microsoft Office/Suite (including Word and Excel)
• Experience using Microsoft Office/Suite (including Access and PowerPoint) preferred
• Possess skill in working with numbers, mathematical computations, and worksheets
• Willing to learn new technology
• Working knowledge and demonstrated experience in Gmail, Absence Management, Pagemaker or similar desktop publishing programs, and Student Information System through Skyward is preferred
  

Knowledge, Skills, And Abilities

• Ability to interpret written/oral directives and to apply district rules, regulations, procedures, and policies
• Ability to understand, recognize, and protect highly confidential information
• Ability to operate office machines and equipment
• Ability to effectively communicate with and appreciate individuals from diverse, socio-economic backgrounds
• Ability to advance and adapt with technological changes and work with program applications
• Ability to establish and maintain effective working relationships with staff, students, parents, business and community groups and/or other members of the public
• Ability to establish, manage, and maintain accurate files and records for district reports
• Ability to coordinate, review, and direct staff, students, parents, and/or volunteers while maintaining effective working relationships
• Demonstrated experience with applying rules and regulations for Becca Bill reporting
• Knowledge of, or ability to acquire knowledge of automation systems (systems automation, Follett Destiny, MARC, etc)
  
  

Other Requirements

• Ability to lift and move moderately sized objects up to 50 pounds
• Regular attendance to carry out the duties and responsibilities of the position to achieve program requirements
  
  

Essential Functions

• Treat co-workers, supervisors, students, parents and others with dignity and respect at all times
• Serve as a positive role model for students, and practices the behaviors that are expected of our students
• Work in a flexible and cooperative manner
  
  

Attendance Clerk

• Maintain records on student absenteeism/discipline
• Contact parents of chronically absent students and discipline issues
• Communicate frequently with the administration, building secretary, enrollment clerk, teachers and security
• Communicate with administrators/counselors regarding student discipline issues and student absences
• Track student absences and discipline, track parent contacts and communications (both in oral and written form) taken to improve attendance, discipline and follow-up discipline
• Add students’ names and Becca information to shared file
• Answer telephone and forward messages
• Run and submit ALE report monthly
• Compile and archive ongoing Alternative Learning records including documentation of count for ALE
  
  

Media Clerk

• Manage the library and textbook automation system (Follett) and process student library records by entering, modifying and deleting patron information
• Maintain library and textbook materials and 1:1 devices; enter and delete library and textbook materials, maintain books and instructional materials by bar coding, stamping, labeling, covering and repairing, perform routine database maintenance and general necessary reports, conduct annual inventory of library and textbook materials and circulate and re-shelve materials
• Manage/assist with library and textbook materials by placing orders for materials with Destiny, processing incoming materials, manage/assist with textbook inventory and audit, and assist with removal of materials
• Provide guidance in use of technology, software and online resources by providing basic troubleshooting support to students and teachers
  
  

Other

• Perform routine maintenance, inventory and scheduling of equipment
• Performs other tasks and assumes other responsibilities as assigned by administrator in alignment with their job classification
  
  

Benefits/Compensation

Salary range: New employees will start at the minimum hourly rate in the salary range. However, employees who have verified prior years of service in a similar occupational status from other Washington School Districts or Education School Districts, may receive experience credit towards salary placement. Salary schedules can be accessed here.

Benefits: Employees who are anticipated to work at least 630 hours may be eligible for health, dental, vision, flexible spending accounts, life, and disability insurance benefits. Detailed information, including further eligibility criteria, can be found here.

Retirement: Employees may be eligible for retirement benefits through the Washington State Department of Retirement Systems (DRS). Eligibility is based on FTE. Detailed information can be found here.

Time Off: Vancouver Public Schools offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, and bereavement leave. Additional negotiated leave options can be found in the associated Comprehensive Professional Agreement (CPA) for this position VAESP CPA.