What are the responsibilities and job description for the Assistant Controller position at Vanderbilt Mortgage?
Position Title: Assistant Controller (Non – LO – No Consumer Contact)
Job Status: Full-Time/ Salary
Reports to: VMF Controller II
Department: Accounting & Finance
Amount of Travel: As needed
Vanderbilt Mortgage and Finance, Inc. (VMF) was established in 1974 and currently services over 150,000 loans. Our strength as an organization is rooted in the quality of our people and products. We are an equal opportunity employer committed to creating a diverse workforce. Furthermore, we're financially strong, with a reputation for leading the industry with unsurpassed products, a broad range of services and a coast-to-coast presence. And we're professionally strong, from entry level to more experienced positions, we're actively recruiting individuals who are passionate, positive, and eager to learn. As a member of our team, we will equip you for success, you'll enjoy excellent benefits, opportunities for growth and an encouraging culture that supports work/life balance.
JOB SUMMARY
The Assistant Controller is responsible for assisting the VMF Controller II in directing the organization's accounting functions. These functions include establishing and maintaining the organization's accounting principles, practices, and procedures. This role oversees the preparation and evaluation of budgets, financial statements, Enterprise Resource Planning (ERP), and other financial operating reports, and presents findings and recommendations to top management. The Assistant Controller reports to the VMF Controller II and oversees a team of accounting managers and supervisors with assigned responsibility for accounts payable, treasury, monthly/quarterly/annual close processes, management profit and information reporting, budgets/forecasting, and VMF ERP processes.
JOB FUNCTIONS
Team Leadership and Development
- Supports the vision and direction of the Accounting Department by setting clear objectives and goals for the following teams, VMF and Silverton Mortgage General Ledger, Investor Reporting, Management Reporting and Budget, Accounts Payable and Treasury.
- Leads and mentors a team of accounting managers and supervisors, providing guidance and support in resolving issues, achieving departmental goals, and clearing obstacles.
- Monitors teams’ performance, provides feedback and recognition, and addresses performance issues as needed.
- Works with accounting management and staff to prepare management reports to present profitability and other financial activities with the organization for divisions, departments, and teams.
- Serves as a liaison between team members and upper management, conveying information, updates, and feedback.
- Provides training and guidance to enhance team members' capabilities and competencies.
- Shares knowledge with teams through trainings and informal discussion.
- Leads accounting managers and teams on appropriate regular follow-up and review of general ledger accounts and account activity to support accurate financial statements.
- Partners with direct reports to determine team and individual goals and provides coaching opportunities.
- Provides adequate support of team members, which includes, but is not limited to professional development and being available for team member inquiries.
- Establishes a consistent feedback loop with peers and upper management.
- Manages team deadlines for projects/tasks.
- Ensures the accounting teams meet various weekly, monthly, quarterly, and annual deadlines.
- Creates plans for development, training, and succession.
- Supports established training and development needs and programs for the department.
Accounting and Regulatory Guidance, Processes, and Procedures
- Reviews internal Policies & Procedures (P&P) and processes to ensure accurate financial statements and management reports.
- Provides oversight and support for the research and implementation of processes for new accounting pronouncements and other regulations and ensures proper treatment.
- Provides relevant feedback and suggestions to teams and upper management on findings.
- Reviews work papers, files, and documentation proved to internal and external stakeholders for accuracy and completeness.
- Develop, implement and administer controls for teams to ensure proper segregation of duties, authorization and approval, bank account management, and audit and review.
- Reviews processes of the team at a high-level perspective to reduce accounting close process timelines, increase automation, and improve team efficiency.
- Reviews all company accounting activity, including Profit and Loss (P&L) and Balance Sheet activity to ensure compliance with Generally Accepted Accounting Principles (GAAP).
- Prepares and presents status reports and potential risk exposure to senior management.
- Assesses current practices and procedures and identifies areas for improvement and optimization.
Approval/Sign-off/Decision Making
- Performs final reviews on internal and external VMF reporting and works to ensure reporting deadlines to corporate accounting, regulators, investors, etc. are met.
- Manages final approval of project work.
- Ensures compliance with applicable laws, regulations, and internal policies governing Accounting operations.
- Review development of annual operating budget as well as monitoring budget performance and present results monthly to management.
- Reviews and monitors controls to ensure accuracy, completeness, and timely completion of investor reports.
- Monitors controls over Treasury team and reviews any changes to processes with Controller II.
- Evaluates, analyzes, and audits team results while making appropriate improvements to ensure practices are in line with overall goals of the organization.
- Understands when to escalate business decisions to executive leadership.
HR/Personnel Responsibilities
- Assists in hiring, planning, directing of work, rewarding, and counseling team members.
- Evaluates and counsels job performance and, as necessary, administers corrective/disciplinary action.
- Resolves personnel issues.
- Supports Human Resources team with recruitment for Accounting Department.
- Builds and maintains job descriptions.
Other duties as assigned
- This job description is not an exhaustive list of all the functions that a team member and other duties may be assigned.
QUALIFICATIONS:
- Education: Bachelors Degree in Accounting/Finance.
- Experience: Eight to ten years’ accounting experience a must.
- Three years’ experience in accounting leadership/management required.
- Advanced degree a plus.
- Certified Public Accountant or similar accounting certification preferred.
- Strong understanding and application of U.S. Generally Accepted Accounting Principles (GAAP), Financial Reporting, and Internal Controls.
- Must be willing to travel an estimated 5-10 days a year for conferences and training as needed.
- Proficient in dealing with changes that can and will occur periodically.
- Ability to work in a team environment and also work independently.
- Experience managing multiple and/or conflicting responsibilities.
- Quality minded.
- Ability to logically understand query definitions and analyze data effectively and efficiently.
- Excellent interpersonal, verbal, and written communication skills; willing to provide and receive constructive feedback.
- Strong leadership skills with ability to direct and supervise effectively.
- Requires a wide degree of creativity and latitude.
- Experience with employee relationship building and performance management techniques.
- Ability to make complex decisions using high-level of judgement and discretion.
- Ability to interpret and establish financial policies and procedures.
- Knowledge of policies and practices associated with payroll and benefit administration.
- Proficient in Microsoft Office applications, specifically with Excel, including its formulas and advanced features.
- Ability to effectively use modern enterprise reporting systems.
PHYSICAL DEMANDS:
- Must be able to remain in a stationary position 75% of the time.
- Will be operating a computer and other office productivity machinery, such as a telephone, calculator, copy machine, and computer printer.
- Must be comfortable with various forms of communication including but not limited to email, Teams, over the phone, and Zoom.
- Must be able to exchange accurate information at all times.
- Will work in a state-of-the-art indoor temperature controlled, sealed window office environment.
BENEFITS:
- Medical and Dental Plan with Prescription Coverage and Vision
- Competitive benefits including 401(K) includes 100% company match of the first 4%
- Paid time off days (PTO), maternity/paternity leave, and holidays
- Community involvement including Volunteer Paid Time Off (VTO)
- Tuition Assistance for your first degree
- Enjoy coming “home” to our brand new, state-of-the-art Home Office equipped with onsite fitness facility with full gym, workout classes, volleyball and basketball courts, ping-pong, disc golf course, and onsite restaurant
- Wellness programs that focus on emotional, social, spiritual, intellectual, environmental, physical, and financial well-being
- Collaborative and energetic work environment
- Professional development and promotional opportunities
- Competitive bonus programs
- Enjoy flexibility with this Campus Flex position! This hybrid work style offers 2-3 days of remote work and 2-3 days in the office
Here are some more reasons to choose Vanderbilt Mortgage!
- A Berkshire Hathaway Company – an integrity-based organization offering unlimited career growth
- Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Vanderbilt Mortgage and Finance, Inc. provides competitive 401(k) programs, including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, tuition reimbursement, Employee Assistance Programs, and more.
- Vanderbilt Mortgage and Finance Inc. is a subsidiary of Clayton of which is proud to have earned spots on the following Forbes lists: America’s Best Employers, America’s Best Employers by State, Best Employers for Diversity, Best Employers for Women.
- As part of Vanderbilt Mortgage’s commitment to Opening Doors to a Better Life, VMF is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
- At VMF, we encourage holistic wellness with physical, nutritional, social, financial, spiritual, and occupational programs available online or in-person for team members.
- Our newly renovated Home Office campus offers an onsite restaurant, onsite fitness facility with full gym, in-person and virtual workout classes, yoga/barre studio, volleyball, and basketball courts, walking paths, and a disc golf course.
Vanderbilt Mortgage and Finance Inc. is committed to a diverse and inclusive workplace. Vanderbilt Mortgage and Finance, Inc. is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
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