Physician Recruitment Coordinator

Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization :

Physician Recruitment

Job Summary :

Provides thorough and professional support and coordination of all physician recruitment processes. The Recruitment Coordinator uses judgment and initiative to coordinate calendars, execute timelines, schedule and manage the interview day, complete travel arrangements, greet and escort candidates, manage stakeholder survey process along with a variety of other recruitment related tasks. The Recruitment Coordinator will be responsible for multiple searches at once and must maintain a high level of organization and pay close attention to detail to both internal and external customers. The Recruitment Coordinator will work closely and cooperatively with the Physician Recruitment Office director, system-wide leadership, support staff, outside corporate organizations and peers to ensure the recruitment process reflects Vanderbilt Health’s pillars and credo.

KEY RESPONSIBILITIES

Serve as the main contact and on-site host for physician candidates interviewing at Vanderbilt University Medical Center and its’ regional hospitals and practices throughout Middle Tennessee

Must have strong understanding of the markets and communities served by VUMC, with knowledge of housing market, school systems, daycare & employment opportunities for the physician candidate’s family

Facilitate connections with local real estate agents, schools, and employers to assist with relocation

Partner with Director and physician recruiters to assist in the creation of face to face and virtual interview schedules and itineraries for visit as needed

Assist with candidate travel arrangements and reimbursements after interview completion

Assist in transportation for physician candidates on interview days as needed or appropriate

Provide updates to Director of Physician Recruitment and Physician Recruitment team on candidate feedback during interview process

May assist Physician Recruiters as needed

Other duties as assigned.

TECHNICAL CAPABILITIES

Networking (Intermediate) : Build relationships through industry contacts, professional organizations and individuals.

Documentation (Intermediate) : Ensures that all documentation is complete, accurate, thorough, and compliant.

Recruiting Needs Assessment (Intermediate) : Determine specific staffing needs including overall experience, competency and education needs and requirements.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities :

Organizational Impact : Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area / team with occasional guidance. Problem Solving / Complexity of work : Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge : Has expanded knowledge gained through experience within a professional area. Team Interaction : Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues : - Develops Self and Others : Invests time, energy, and enthusiasm in developing self / others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships : Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively : Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services : - Serves Others with Compassion : Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems : Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support : Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality : - Performs Excellent Work : Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement : Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements : Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively : - Demonstrates Accountability : Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources : Applies understanding of the departmental work to effectively manage resources for a department / area.- Makes Data Driven Decisions : Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation : - Generates New Ideas : Proactively identifies new ideas / opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology : Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change : Views difficult situations and / or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications :

Responsibilities :

Certifications :

Work Experience :

Relevant Work Experience

Experience Level : 2 years

Education : Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE / AA / Women / Minority / Vets / Disabled