Admissions Counselor

Vanderbilt is a community of talented and diverse staff & faculty!

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330 acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:

• Working and growing together as a community of communities... we are One Vanderbilt.
• Providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow.
• Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

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Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.

Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal-opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

Position Summary:

The Admissions Counselor is part of the Office of Enrollment Services serving the recruitment, selection, and yield needs of the School of Medicine’s Office of Health Science education at Vanderbilt University; the MD Admissions Counselor will join the University’s Enrollment Affairs team. This collaborative partnership and innovative structure provide an ideal and dynamic environment to actively participate in the advancement of the partnership’s goals. This position reports to the Director of Admissions for the School of Medicine and serves as a primary point of contact regarding all the ways the public can apply for admission to the MD program at Vanderbilt.

About the Work Unit:

The Office of Enrollment Services (OES) at Vanderbilt University is a critical unit within University Enrollment Affairs that contributes greatly to the entire Vanderbilt community. The Office consists of a team that includes admissions, financial aid, and records. Its mission is to recruit, select, and enroll a diverse cohort of M.D. students who are intellectually curious, academically talented, and socially engaged. To accomplish this, members of the admissions team travels to attend fairs, talk to pre-health advisors, and speak to pre-med students. Admissions communicates systematically with hundreds of thousands of prospective students through traditional printed publications, the web, and other social media channels, and serves as the first point of contact for members of the public interested in the M.D. program.

OES fully supports the concepts of diversity, equity, and inclusion, and is committed to the belief that equity and social justice must be accorded to all. The Office also believes that a part of its responsibility is to contribute to a diverse university community where students, staff, and faculty of differing backgrounds, viewpoints, and life experiences learn about and from each other in classroom settings as well as throughout the entire campus. It strives to ensure that the composition of OES staff reflects its commitment to these values.

Key Functions and Expected Performance:

• Support admissions activities and application process, including interview day; maintain confidential electronic application folders.
• Assist in the development of admissions programs such as mass mailings, orientation, campus visits, and student recruitment.
• Counsel applicants regarding potential for admission to medical school; instruct applicants and pre-medical advisors as to the admissions process; educate applicants regarding financial aid options and eligibility.
• Attend recruitment events at other colleges and universities and annual admissions related special events, present workshops on the application process.
• Aid in building a strategic recruitment plan to recruit, admit, and yield a diverse student body.
• The collaborative nature of Vanderbilt will allow the candidate the ability to work with various constituents across campus.
• Perform other duties as assigned.

Supervisory Relationships:

This position does not have supervisory responsibility and reports administratively to the Director of Admissions.

Education and Certifications

• A Bachelor’s degree from an accredited institution of higher education is necessary.
• Must have and maintain a valid driver’s license and a satisfactory driving record. Vanderbilt University engages a third party to provide continuous up-to-date notifications regarding negative changes to motor vehicle records.

Experience and Skills:

• As a salaried (exempt) position, ability to work weekends and nights is necessary, especially in key times of the recruitment cycle.
• Strong interpersonal and communication skills are necessary.
• Strong public speaking skills, with comfort in front of audiences of 150 , are necessary.
• The ability to work effectively with a wide range of constituencies in a diverse community is necessary.
• Ability to travel independently up to 4 weeks annually is necessary.
• Ability to use independent judgment and to manage and impart confidential information is necessary.
• Skill in the use of the AMP CRM, word processing, spreadsheet, and/or presentation software is preferred.
• Organizing and coordinating skills are preferred.