What are the responsibilities and job description for the Development Coordinator, Athletics position at Vanderbilt?
Vanderbilt is a community of talented and diverse staff & faculty!
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330 acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
- Working and growing together as a community of communities... we are One Vanderbilt.
- Providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow.
- Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
*************************************************************************************************************************
Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal-opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Position Summary:
The Development Coordinator supports the Athletics fundraising and alumni engagement efforts within the Development and Alumni Relations (DAR) department. This role provides essential administrative support to the team, such as calendaring, travel planning, and expense reports, while also assisting with weekly Chancellor updates, donor communications, data management, and project coordination. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple projects simultaneously while ensuring smooth day-to-day operations and ad hoc requests.
About the Work Unit:
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt Universityâs teaching and research programs. You can visit our website for more information: https://www.vanderbilt.edu/dar/
Key Functions and Expected Performance:
- Daily calendaring/scheduling, travel planning, and expense reports for Athletics leadership, as well as other management team members, as needed.
- Coordinate schedules and prepare materials for meetings.
- Manage, monitor, and answer NCC mail and email lines.
- Track and record activities in the donor management system, VandyQuest, including updating development officer opportunities and activity reports, submitting cases, and pulling reports.
- Generate ad hoc reports and requests regularly.
- Support the preparation of materials for leadership meetings, ensuring reports and documents are clear, accurate, and aligned with organizational objectives.
- Provide logistical and administrative support for key development and alumni engagement activities.
- Collaborate with team members on special projects, providing administrative support and helping to resolve challenges as they arise.
- Assist as a liaison between the Athletics team and external stakeholders, maintaining strong communication with the Executive Assistant and other key staff.
- Maintain confidential and sensitive information with discretion and professionalism.
- Manage the distribution of stewardship letters, pledge payment reminders, and other communications on a regular basis.
- Review and edit reports, presentations, and other materials for accuracy and quality.
Supervisory Relationships:
This position does not have supervisory responsibility.
This position reports administratively and functionally to the Senior Director of Development, Athletics, but will partner closely with the rest of the athletics development team, specifically the administrative needs of the leadership team.
Work Environment:
This is an in-person role based in Nashville â in the office 5 days per week.
Education and Certifications:
- An associate degree, or the equivalent, is necessary
- A bachelorâs degree is preferred
Experience and Skills:
- One year of relevant work experience, or the equivalent, is preferred
- Prefer experience within higher education and/or athletics
- Excellent interpersonal management skills
- Confidentiality and discretion are a must
- Must have a professional attitude, and exhibit considerable tact, persuasion, and judgement in interactions with internal and external constituents
- Strong computer skills including Microsoft Excel, PowerPoint, and Word
- Affinity for mastering new computer programs and database management
- Demonstrated ability to work successfully with high-level executives
- Ability to make independent decisions
- Excellent oral and written communication skills
- Excellent customer service skills
- Excellent project management skills with ability to multi-task
- Ability to handle crisis situations and perform well under pressure
- Position requires flexibility to work nights and weekends when needed
- Values the importance of equity as an organizational operating principle and is committed to equity, diversity, and inclusion
Commitment to Equity, Diversity, and Inclusion:
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification
