What are the responsibilities and job description for the Administrative Assistant position at VanderHouwen?
Job ID: 68372
Administrative Assistant
Our client is seeking an experienced Administrative Assistant to provide high-level support to three Senior Directors in Engineering, Marketing Technology, and AI. This role requires a proactive and highly organized professional who can manage administrative functions, coordinate logistics, and handle confidential information with discretion. The ideal candidate will be able to jump in immediately and thrive in a fast-paced environment.
This role is a hybrid model in Beaverton, Oregon.
Administrative Assistant Responsibilities
As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.
Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.
VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.
Administrative Assistant
Our client is seeking an experienced Administrative Assistant to provide high-level support to three Senior Directors in Engineering, Marketing Technology, and AI. This role requires a proactive and highly organized professional who can manage administrative functions, coordinate logistics, and handle confidential information with discretion. The ideal candidate will be able to jump in immediately and thrive in a fast-paced environment.
This role is a hybrid model in Beaverton, Oregon.
Administrative Assistant Responsibilities
- Provide general administrative support, including maintaining files, handling correspondence, and scheduling meetings and conferences.
- Review and edit documents for accuracy, clarity, and proper grammar.
- Gather, compile, and report on relevant information for leadership.
- Prepare expense reports, purchase orders, and maintain office supplies.
- Update organizational charts and coordinate department or equipment moves.
- Serve as the central point of contact for department information and respond promptly to inquiries.
- Manage logistics for meetings, events, and travel arrangements, ensuring cost-effective and compliant planning.
- Coordinate venue selection, room setup, catering, and material delivery for events.
- Utilize internal travel systems to book travel in accordance with company policies.
- Create high-quality presentations and reports under tight deadlines.
- Handle sensitive and confidential information with discretion.
- Bachelor’s degree preferred.
- 2-4 years of relevant administrative experience supporting senior leadership.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel.
- Experience managing calendars, travel arrangements, and expense reporting.
- Ability to work independently in a fast-paced and dynamic environment.
- High level of professionalism and discretion when handling confidential information.
As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.
Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.
VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.
Salary : $26
